Administrative Assistant — Events & Outreach

Roman Catholic Diocese of Richmond; Richmond (VA); On-site; USD 34,000 - 45,000; Full time

Job summary

Roman Catholic Diocese of Richmond is seeking an Administrative Assistant to support the Office for Evangelization. You will handle daily office duties, front-line communications, event registration, and financial coordination for parish and campus programs.

Ideal candidates bring 3+ years of administrative experience, proficiency in Microsoft Office, and a commitment to pastoral confidentiality. This full-time on-site role includes occasional after-hours events and travel as needed.

Qualifications

• High school diploma required.
• 3+ years’ administrative assistant experience.
• Parish or Catholic school experience preferred.
• Project coordination or event planning experience.
• Microsoft Office (Word, Excel, PowerPoint, Outlook) proficiency.
• Diocesan systems ParishSoft and Resource Scheduler.
• Online evaluation tools (e.g. Survey Monkey).
• Detail-oriented and highly organized.
• Ability to multitask and prioritize tasks in an office setting and at events.
• Ability to work in a fast-paced changing environment.
• Maintain pastoral sensitivity and confidentiality.
• Strong interpersonal skills with a professional and friendly demeanor.
• Must be a practicing Catholic, in good standing.

Responsibilities

• Answer phones, distribute mail, and greet visitors for the Office for Evangelization.
• Serve as central point of telephone, email, and print communications with parishes and campus ministries.
• Process all check requests, expense reports, and deposits per Finance procedures; file copies by cost center.
• Manage event finances including check requests, invoicing, and reporting.
• Determine data required and manage registration for all programs and events from start to finish.
• Maintain administrative files and operate office equipment; prepare correspondence.
• Coordinate the Unveiled Marriage Preparation Program events and logistics.
• Develop and support a robust social media and web presence.
• Create online and hard copy marketing materials.
• Maintain accurate contact databases as required by the office director.
• Schedule Diocesan resources as requested by the office director.
• Provide logistical and administrative support and note-taking for meetings.
• Provide registration support for Office-supported events.
• Coordinate venue, housing, food, maintenance, and transportation for Center events.
• Attend major Office for Evangelization events (about five per year).
• Collaborate with other Diocesan offices for administrative tasks and events.
• Perform other duties as assigned.

Skills

Administrative experience

Multitasking

Customer service

Microsoft Office

Strong interpersonal skills

Education

High school diploma

Tools

ParishSoft

Resource Scheduler

Survey Monkey

Job description

Roman Catholic Diocese of Richmond is seeking an Administrative Assistant to support the Office for Evangelization. You will handle daily office duties, front-line communications, event registration, and financial coordination for parish and campus programs.

Ideal candidates bring 3+ years of administrative experience, proficiency in Microsoft Office, and a commitment to pastoral confidentiality. This full-time on-site role includes occasional after-hours events and travel as needed.