Administrative Assistant

Saint Paul church; Richmond (VA); On-site; USD 23,000 - 32,000; Full time

Job summary

Saint Paul church in Richmond, VA seeks an Administrative Assistant to support administrative services, manage communications, and ensure accurate data entry across systems. The role emphasizes customer service, calendar management, and timely information flow for ministry teams.

The ideal candidate has a BA/BS or equivalent, at least 5 years of administrative experience, superb attention to detail, discretion, and proficiency with Microsoft Office including Word, Excel, PowerPoint, and Teams;

Qualifications

• BA/BS from an accredited college or equivalent.
• 5 years of related administrative support experience.
• Proven data entry experience.

Responsibilities

• Composes and prepares written correspondence, reports and related documents.
• Maintains calendars and schedules meetings with internal teams.
• Responds to inquiries from members and staff with timely information.
• Inputs data in databases and maintains records.
• Prepares purchase requisitions and processes payments; tracks expenses.
• Back-up receptionist as needed.

Skills

Communication

Calendar management

Discretion

Attention to detail

Multi-tasking

Diplomacy

Microsoft Office

Education

BA/BS from an accredited college

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full-Time Non-Exempt Admin Support Worker Richmond, VA, US

$17.40 To $22.88 Hourly

SUMMARY:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient execution of the Administrative Services processes. This position is responsible for managing a variety of administrative tasks that support the assigned Function, Team and/or Ministry. The ideal candidate demonstrates a commitment to communication, customer service, solutions delivery and problem resolution.

Primary Duties (list order does not signify level of importance):

Communication:

• Composes and prepares written correspondence, reports and/or other related documents
• Facilitates information exchange related to cross-function / joint ministry initiatives
• Responds to inquiries from members and/or staff, ensuring accurate and timely exchange of information

Customer Service:

• Works with assigned leaders and/or functions to schedule meetings and maintain calendars
• Attends team meetings and staff meetings as required
• Conducts research (as necessary) to support the initiative and/or project
• Works collaboratively to ensure team tasks are completed.

Solutions Delivery & Problem Resolution:

• Inputs data / forms in support of assigned function, team and/or ministry
• Maintains accurate information in the appropriate database / repository
• Function Specific:
• Prepares and enters purchase requisitions, files purchase orders and maintains payment information
• Prepares credit card reconciliations and ministry chargebacks
• Tags new assets; maintains asset and inventory management system
• Develops Requests for Proposals / Bids for a variety of goods / services
• Places orders: food products, facilities supplies, office supplies and events items
• Makes travel arrangements and assists with travel reimbursements
• Collaborates with others to ensure effective execution of the assignment, initiative and/or project

Serves as the back-up to the Receptionist as needed

Performs other administrative support duties, as assigned.

EDUCATION/EXPERIENCE:

• BA/BSfromanaccreditedcollege,orsuitableequivalent.Anequivalentcombinationoftrainingand experience may be used to meet the minimum qualifications of the classification.
• 5 years’ work experience in a related field, such as administrative support (clerical and/or secretarial) and/or project support
• Proven track record in dataentryisrequired

KNOWLEDGE, SKILLS, OR ABILITIES:

• Demonstratedabilitytocommunicate orallyandinwritingto all levels of the organization
• Abilitytomanageadministrativedetails, including organizing and prioritizing work
• Demonstratedabilitytopayattentiontodetail andstrive for the greatest accuracy
• Demonstratedabilitytousediscretion andsensitivitywhenhandlingconfidentialinformation
• Abilitytomulti-taskandworkeffectively inafast-pacedenvironment
• Abilitytohandlematterswithdiplomacy andtact
• Advancedcomputerliteracyand accuratetypingskills
• Intermediate to Advanced proficiencyin Microsoft OfficeSuite: Word, Excel, Powerpoint and Teams
• Exceptionalorganizationalskills
• Ability to work occasional evenings and/or weekends

COMPETENCIES:

• MissionOwnership: Demonstratesunderstandingandfullsupportofthemission,vision,values,and beliefsof thecongregation; Communicatesthemwith enthusiasmtoothers.Incorporatesthe values and principles of the church when planning and making decisions. Consistently behaves in a manner congruent with the mission, vision, values, and beliefs.
• Professionalism/WorkEthic: Demonstratespersonalaccountabilityandeffectiveworkhabitssuchas punctuality and time workload management. Understands the impact of non-verbal communication on professional work image. Demonstrates integrity and ethical behavior, acts responsibly with the interests of the larger community in mind and learns from his/her mistakes. Does not break confidences or engage in self-interested misrepresentations of the truth.
• Teamwork/Collaboration: Builds collaborative relationships with colleagues and customers representingdiversecultures,races,ages,genders,religions,lifestyles,andviewpoints.Works well within a team structure. Negotiates and manages conflict.
• TechnicalExpertise: Acquiresanddemonstratesthetechnicalskillsrequiredtoprofitablelyexecute the essential functions of the job. Understands which skills are lacking and seeks to develop those skills. Continually works toward the mastery of technical proficiency.
• DigitalTechnology: Leveragesexistingdigitaltechnologiesethicallyandefficientlytosolveproblems, complete tasks, and accomplish goals. Demonstrates effective adaptability to new and emerging technologies.
• Safety: Keeps workplace clean and safe. Adheres to policies, practices, services, and behaviors that support acceptable safety, health, and environmental standards. Immediately corrects unsafe conditionsanywayoncampusgroundsorreportsthemtoresponsiblepersons.Communicatessafety standards to volunteers. Managers and supervisors ensure that all employees receive appropriate safety training.

DESIREDSPIRITUAL GIFT:

• Administration
• Helps
• Stewardship

PHYSICALDEMANDSANDWORKING ENVIRONMENT:

• Sittingforextendedperiods,occasionalstanding,walking,bending,andliftingupto15lbs.