ADMINISTRATIVE ASSISTANT

Diocese of Victoria; Victoria (TX); On-site; USD 21,000 - 22,000; Full time

Job summary

Diocese of Victoria in Victoria, TX is seeking an Administrative Assistant to support the Vicar for Evangelization and Catechesis. The role focuses on coordinating the OEC calendar, producing materials, and assisting with budget and grants.

Qualifications include an associate degree, 5+ years in parish administration, and bilingual English/Spanish. The candidate should be a practicing Catholic with a Texas driver’s license, able to work evenings and weekends as needed.

Qualifications

• Associate’s Degree from an accredited American university or equivalent in a foreign country, preferred.
• At least five (5) years experience in administration or administrative assistant duties in a parish and/or school, preferred.
• Bilingual (English/Spanish) required.
• Must be a practicing Catholic in good standing.
• Must have a valid Texas driver’s license.

Responsibilities

• Answer and return phone calls and emails; coordinate OEC calendar of events.
• Assist in maintenance of OEC website pages; produce flyers, pamphlets, and marketing materials.
• Prepare monthly expense reports, deposits, and check requests; track grant budgets and write grants.

Skills

Bilingual English/Spanish

Office administration

Customer service

Time management

Education

Associate’s Degree

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ADMINISTRATIVE ASSISTANT

Full Time Victoria, TX, US

Salary Range: $15.00 To $16.00 Hourly

Administrative Assistant to Vicar for Evangelization and Catechesis helps make the vision of the Office of Evangelization and Catechesis (OEC) a reality, i.e., to invite and accompany people to encounter Jesus Christ for lifelong missionary discipleship. This is accomplished by assisting with administration and coordination within the OEC. The primary responsibilities of the Administrative Assistant is devoted to the following: Answer and return phone calls and emails; coordinate OEC calendar of events Assist in the maintenance of pertinent OEC website pages; produce flyers, pamphlets, and marketing materials as needed; facilitate communication inside and outside OEC Prepare monthly expense reports, turn in deposits and make check requests as needed; track grant fund budgets; produce reports for grants and assist writing grants Assist the coordination and publicizing of annual Family Life events Manage registration, track participants, prepare printed materials for retreats and conferences Make necessary purchases for retreats, conferences Assist with managing Family Life budget Help Vicar for Evangelization and Catechesis evangelize and catechize The secondary responsibilities of the Administrative Assistant is devoted to assisting other ministries of the OEC when available, including: Prepare, sort, organize printed materials and handouts Assist with any OEC event. Assist the Chancery in fielding phone calls in Spanish when necessary.

QUALIFICATIONS AND SKILLS

Associate’s Degree from an accredited American university or equivalent in a foreign country, preferred. At least five (5) years experience in administration or administrative assistant duties in a parish and/or school, preferred. Bilingual (English/Spanish) required. Must be a practicing Catholic in good standing. Must have a valid Texas driver’s license. Must be compliant with DOV Safe Environment and Transportation policy. Must have a knowledge of the teachings and structure of the Roman Catholic Church. Proficiency in use of various Microsoft Office applications and other tech programs. Ability to establish and maintain effective, positive relationships with all segments of the community, and to provide excellent customer service and work effectively with staff, clergy, religious, and laity. Ability to organize, prioritize, and utilize effective time management techniques. Ability to always maintain confidentiality. Ability to carry out multiple tasks, meet deadlines, and follow instructions furnished in verbal and written format. Working evenings, weekends and some holidays, including overnight travel, may be required. May be required to use personal or diocesan vehicles for travel to parishes, schools or other offsite locations. Applicant must clear Texas/National Background Check, Fingerprint and Driving Check in order to be considered.