Administrative Assistant – ESOP Construction Team

RW Dake Construction; City of Albany (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

ESOP

Health/Dental/Vision

Paid Time Off

Team environment

Direct impact on company

Job summary

RW Dake Construction is seeking an Administrative Assistant to support Project Coordinators, Assistant Project Managers, and Project Managers within our offices. You will handle invoicing, review costs, credit card receipts, onboarding, mail, and filing.

You will also assist with scheduling, meeting coordination, and maintaining an organized workspace while learning company software and processes. The role requires strong communication, attention to detail, and the ability to multitask in a

Qualifications

• Experience with MS Office and ability to learn company-specific programs.
• Strong written and verbal communication skills.
• Excellent attention to detail and problem-solving abilities.
• Ability to multitask and work in a fast-paced environment.
• Physical ability to lift up to 25 lbs.

Responsibilities

• Create and review invoices and track costs charged to jobs.
• Track and enter receipts from credit cards.
• Answer phones and assist with callers as needed.
• Coordinate new hire orientation and complete onboarding paperwork.
• Process and distribute mail daily.
• Set up jobs in accounting and construction management software, upload drawings, and file commitments.
• Distribute company literature to field employees.
• Maintain a clean, organized workspace.
• Schedule and attend meetings.
• Support effective communication and customer relations.
• Review time entries for accuracy.
• Assist with other admin tasks as needed.
• Demonstrate strong initiative and responsibility.

Skills

MS Office

Attention to detail

Written and verbal communication

Multitasking

Problem-solving

Job description

RW Dake Construction is seeking an Administrative Assistant to support Project Coordinators, Assistant Project Managers, and Project Managers within our offices. You will handle invoicing, review costs, credit card receipts, onboarding, mail, and filing.

You will also assist with scheduling, meeting coordination, and maintaining an organized workspace while learning company software and processes. The role requires strong communication, attention to detail, and the ability to multitask in a