Administrative Assistant

RW Dake Construction; Owings Mills (MD); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

ESOP

Health, Dental & Vision Insurance

Paid Time Off

Team environment

Impact on company

Job summary

RW Dake Construction in Owings Mills, MD seeks an Administrative Assistant to support Project Coordinators, Assistant Project Managers, and Project Managers within their office. You will manage invoices, track receipts, answer phones, and help with mail, file drawings, and run daily office duties.

This role requires strong communication, detail orientation, the ability to multitask in a fast-paced environment, and proficiency with MS Office.

Qualifications

• Experience with MS Office and ability to learn company-specific programs.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Exceptional attention to detail and organizational skills.

Responsibilities

• Create invoices and review costs charged to jobs.
• Answer phones and assist with daily mail distribution.
• Assist with new hire orientation and forms submission to Corporate.
• Set up jobs in accounting and CM applications and upload drawings.
• Support field teams with distribution of company literature and files.

Skills

MS Office

Communication skills

Multitasking

Attention to detail

Time management

Tools

Company-specific software

Job description

Founded in 1960, RW Dake Construction is an employee-owned specialty general contractor with 12 regional offices across New York, New Jersey, New England, Maryland, North Carolina, Florida and Texas. For more than 65 years, RW Dake Construction has delivered the experience, quality, and safety our clients depend on. Through expert craftsmanship, attention to detail, and a customer-first approach, we have built a reputation as a trusted construction partner across a wide range of industries, including banking, corporate, retail, and healthcare construction. As an Employee Stock Ownership Plan (ESOP) company, every employee has the opportunity to share in the success they help create.

About the Role:

RW Dake Construction is seeking an Administrative Assistant to provide support to the Project Coordinators, Assistant Project Managers, and Project Managers within their respective office.

Responsibilities:

• Create invoices and review costs charged to jobs
• Credit Cards – track and enter receipts
• Assist with answering phones as needed
• Ensure new hire orientation is completed with all new employees, all new hire forms are completed and sent to the Corporate office
• Process and distribute mail daily
• Job setups in accounting and construction management applications including uploading drawings and filing commitments
• Assist in distributing company literature to field employees
• Maintain a clean and organized workspace
• Schedule and attend meetings as needed
• Learn and understand the importance of effective communicationLearn and understand the importance of customer relations
• Review time entries to ensure accuracy
• Any other administrative tasks needed within the department
• Strong problem-solving skills
• Ability to multitask
• Exceptional attention to detail
• Strong written and verbal communication skills
• Ability to lift 25 lbs.
• Ability to work in a fast-paced environment
• Willingness to take initiative and accept responsibility for assigned tasks
• Experience with MS Office and ability to learn company-specific programs and software

Why Join RW Dake Construction?

• Employee-Owned Company (ESOP)
• 100% Company-Paid Health, Dental & Vision Insurance for Employees and Families
• Paid Time Off
• Collaborative Team Environment
• Opportunity to Make a Direct Impact on Company Success