Administrative Assistant

RW Dake Construction; City of Albany (NY); Presencial; USD 40.000 - 55.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

ESOP

Health/Dental/Vision

Paid Time Off

Team environment

Direct impact on company

Descripción de la vacante

RW Dake Construction is seeking an Administrative Assistant to support Project Coordinators, Assistant Project Managers, and Project Managers within our offices. You will handle invoicing, review costs, credit card receipts, onboarding, mail, and filing.

You will also assist with scheduling, meeting coordination, and maintaining an organized workspace while learning company software and processes. The role requires strong communication, attention to detail, and the ability to multitask in a

Formación

• Experience with MS Office and ability to learn company-specific programs.
• Strong written and verbal communication skills.
• Excellent attention to detail and problem-solving abilities.
• Ability to multitask and work in a fast-paced environment.
• Physical ability to lift up to 25 lbs.

Responsabilidades

• Create and review invoices and track costs charged to jobs.
• Track and enter receipts from credit cards.
• Answer phones and assist with callers as needed.
• Coordinate new hire orientation and complete onboarding paperwork.
• Process and distribute mail daily.
• Set up jobs in accounting and construction management software, upload drawings, and file commitments.
• Distribute company literature to field employees.
• Maintain a clean, organized workspace.
• Schedule and attend meetings.
• Support effective communication and customer relations.
• Review time entries for accuracy.
• Assist with other admin tasks as needed.
• Demonstrate strong initiative and responsibility.

Conocimientos

MS Office

Attention to detail

Written and verbal communication

Multitasking

Problem-solving

Descripción del empleo

Founded in 1960, RW Dake Construction is an employee-owned specialty general contractor with 12 regional offices across New York, New Jersey, New England, Maryland, North Carolina, Florida and Texas. For more than 65 years, RW Dake Construction has delivered the experience, quality, and safety our clients depend on. Through expert craftsmanship, attention to detail, and a customer-first approach, we have built a reputation as a trusted construction partner across a wide range of industries, including banking, corporate, retail, and healthcare construction. As an Employee Stock Ownership Plan (ESOP) company, every employee has the opportunity to share in the success they help create.

About the Role:

RW Dake Construction is seeking an Administrative Assistant to provide support to the Project Coordinators, Assistant Project Managers, and Project Managers within their respective office.

Responsibilities:

• Create invoices and review costs charged to jobs
• Credit Cards – track and enter receipts
• Assist with answering phones as needed
• Ensure new hire orientation is completed with all new employees, all new hire forms are completed and sent to the Corporate office
• Process and distribute mail daily
• Job setups in accounting and construction management applications including uploading drawings and filing commitments
• Assist in distributing company literature to field employees
• Maintain a clean and organized workspace
• Schedule and attend meetings as needed
• Learn and understand the importance of effective communicationLearn and understand the importance of customer relations
• Review time entries to ensure accuracy
• Any other administrative tasks needed within the department
• Strong problem-solving skills
• Ability to multitask
• Exceptional attention to detail
• Strong written and verbal communication skills
• Ability to lift 25 lbs.
• Ability to work in a fast-paced environment
• Willingness to take initiative and accept responsibility for assigned tasks
• Experience with MS Office and ability to learn company-specific programs and software

Why Join RW Dake Construction?

• Employee-Owned Company (ESOP)
• 100% Company-Paid Health, Dental & Vision Insurance for Employees and Families
• Paid Time Off
• Collaborative Team Environment
• Opportunity to Make a Direct Impact on Company Success