Administrative Assistant - Entry-Level Ops & Scheduling

Access Systems - Sales & Administration; Des Moines (IA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Training opportunities

Career advancement

Team events

Job summary

Access Systems in Waukee, IA is seeking an Administrative Assistant for an entry-level role with room to grow.

You’ll coordinate schedules, support billing, track orders, and manage inventory for a busy team. The position is full-time, onsite, with a standard Monday–Friday schedule and competitive benefits, including insurance and a 401(k) plan. Training and career advancement opportunities are available as you learn broader operations.

Qualifications

• Entry-level opportunity; no previous administrative experience required.
• Ability to create invoices and support billing processes.
• Track orders, equipment, and procurement activity.
• Manage and monitor inventory for technicians.
• Provide additional administrative support and assist with projects as priorities change.

Responsibilities

• Coordinate and schedule appointments for technicians.
• Create invoices and prepare information needed for billing.
• Track orders, equipment, and procurement activity.
• Manage and monitor inventory for technicians.
• Assist with inventory counts and help ensure equipment and supplies are available when needed.
• Provide additional administrative support and assist with projects as priorities change.

Skills

Strong organizational skills

Attention to detail

Multitasking

Clear communication

Quick learner

Job description

Access Systems in Waukee, IA is seeking an Administrative Assistant for an entry-level role with room to grow.

You’ll coordinate schedules, support billing, track orders, and manage inventory for a busy team. The position is full-time, onsite, with a standard Monday–Friday schedule and competitive benefits, including insurance and a 401(k) plan. Training and career advancement opportunities are available as you learn broader operations.