Administrative Assistant

Access Systems - Sales & Administration; Des Moines (IA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Training opportunities

Career advancement

Team events

Job summary

Access Systems in Waukee, IA is seeking an Administrative Assistant for an entry-level role with room to grow.

You’ll coordinate schedules, support billing, track orders, and manage inventory for a busy team. The position is full-time, onsite, with a standard Monday–Friday schedule and competitive benefits, including insurance and a 401(k) plan. Training and career advancement opportunities are available as you learn broader operations.

Qualifications

• Entry-level opportunity; no previous administrative experience required.
• Ability to create invoices and support billing processes.
• Track orders, equipment, and procurement activity.
• Manage and monitor inventory for technicians.
• Provide additional administrative support and assist with projects as priorities change.

Responsibilities

• Coordinate and schedule appointments for technicians.
• Create invoices and prepare information needed for billing.
• Track orders, equipment, and procurement activity.
• Manage and monitor inventory for technicians.
• Assist with inventory counts and help ensure equipment and supplies are available when needed.
• Provide additional administrative support and assist with projects as priorities change.

Skills

Strong organizational skills

Attention to detail

Multitasking

Clear communication

Quick learner

Job description

Job Type: Full-Time
Job Location: Onsite – Waukee Office
Hours: Monday–Friday, 8am–5pm

Ready to start your career in an office role with variety, responsibility, and room to grow?

As an Administrative Assistant at Access Systems, you’ll play an important role in keeping a busy team organized and on track. From coordinating schedules and supporting billing to tracking orders and managing inventory, you’ll be involved in several areas of the day-to-day operation.

This is an entry-level opportunity, so previous administrative experience is not required. We’re looking for someone who is organized, dependable, detail-oriented, and ready to learn.

What You’ll Do

• Coordinate and schedule appointments for technicians.
• Create invoices and prepare information needed for billing.
• Track orders, equipment, and procurement activity.
• Manage and monitor inventory for technicians.
• Assist with inventory counts and help ensure equipment and supplies are available when needed.
• Provide additional administrative support and assist with projects as priorities change.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities.
• Clear and professional communication skills.
• Comfortable learning new systems and processes.
• Dependable, proactive, and able to follow through.
• No previous administrative experience required.

What You Can Expect

• Earn up to $21/hour based on experience.
• Full benefits package, including medical, dental, and vision Insurance.
• Matching 401(k) Retirement Savings Plan.
• Continuous Training Opportunities and Career Advancement.
• Company Events, Team Events, Holiday Banquets, and Incentive Trips.
• Position located on our state-of-the-art campus in Waukee that includes onsite gym, employee lounge, and much more!

At Access, we prioritize what matters most to your career: stability, a fast-paced environment, constant learning, and a driven team focused on success. As a consistent Top Workplace with an employee-centric culture, we genuinely care about our people and provide transparent leadership with a growth-oriented vision. Join our Midwest-based company, founded in 1986, which has evolved into one of the largest independent technology dealers, offering the resources and rewards of a larger organization while maintaining the close-knit feel of a smaller company. Our culture fosters a perfect blend of ambition and playfulness, empowering our team members to achieve personal and professional growth while enjoying the journey. With competitive salaries, comprehensive benefits, a matching 401K retirement savings plan, continuous training opportunities, and clear paths for career advancement, Access Systems is the right fit for your career aspirations.