Administrative Assistant, Educational Programs

Excel Prep; Bloomington (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Competitive pay

Job summary

ExcelPrep Schools in Bloomington, IL is seeking an Administrative Assistant to support daily school operations. You will be the go-to contact for staff, families, and visitors, ensuring smooth administrative processes in a fast-paced educational setting.

The ideal candidate is organized, detail-oriented, and professional, capable of handling multiple tasks and maintaining confidentiality across records and communications.

Qualifications

• High school diploma or GED required.
• Prior admin/office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Provide day-to-day administrative and clerical support to school leadership and program staff.
• Answer phones, return messages, and respond to email inquiries promptly.
• Greet families, staff, and visitors and assist with front office needs.
• Maintain organized student, staff, and program records with confidentiality.
• Assist with data entry, filing, document preparation, and internal reporting.
• Support scheduling for meetings, appointments, and activities.
• Coordinate office supplies, forms, and materials.
• Support communication between families, instructional staff, and service providers.
• Assist with onboarding paperwork and internal tracking.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

ExcelPrep Schools in Bloomington, IL is seeking an Administrative Assistant to support daily school operations. You will be the go-to contact for staff, families, and visitors, ensuring smooth administrative processes in a fast-paced educational setting.

The ideal candidate is organized, detail-oriented, and professional, capable of handling multiple tasks and maintaining confidentiality across records and communications.