Receptionist

ExcelPrep Schools; Champaign (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Job summary

Excel Prep is seeking a personable Administrative Coordinator to serve as the first point of contact at our front desk, supporting school operations, scheduling, admissions tasks, and clear communication between families, staff, and visitors.

The ideal candidate has 2+ years in administration, excellent verbal and written communication, strong organization, and proficiency with Microsoft Office; experience in education or healthcare is a plus.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 2+ years in administrative or front desk roles, ideally in education or healthcare.
• Strong verbal and written communication skills.
• Highly organized with excellent attention to detail.
• Proficiency in Microsoft Word, Excel, Outlook; familiarity with databases a plus.
• Professional discretion and ability to manage sensitive information.
• Dependable, proactive, and able to work independently and collaboratively.
• Comfortable in a fast-paced setting with regular interaction with families and staff.

Responsibilities

• Greet and assist families, students, and visitors professionally.
• Manage calls and emails; route messages accordingly.
• Maintain accurate student and employee records with confidentiality.
• Support school leadership and instructional staff administratively.
• Coordinate scheduling for meetings, events, appointments, and staffing.
• Assist admissions: inquiries, scheduling tours, applications, enrollment records.
• Organize office supplies, mail, and front desk operations.
• Communicate updates to families and staff.
• Ensure smooth front office workflow daily.

Skills

Verbal communication

Written communication

Organization

Microsoft Office

Discretion

Teamwork

Education

High school diploma

Associate or Bachelor’s preferred

Tools

Microsoft Office Suite

Databases familiarity

Job description

Excel Prep is a specialized school committed to providing individualized education for students with developmental and learning differences. We foster a welcoming, inclusive environment that supports the growth of our students, families, and team members.

Position Overview:

We are seeking a personable, organized, and detail-oriented Administrative Coordinator to serve as the first point of contact at our front desk. This position plays a key role in supporting school operations, managing scheduling and admissions tasks, and ensuring effective communication between families, staff, and visitors. The ideal candidate has a solid background in administration, strong interpersonal skills, and thrives in a dynamic, student-centered environment.

Key Responsibilities:

• Greet and assist families, students, and visitors in a warm and professional manner
• Manage incoming phone calls and emails; route messages appropriately
• Maintain accurate student and employee records with confidentiality
• Provide administrative support to school leadership and instructional staff
• Coordinate scheduling for meetings, school events, appointments, and staff coverage
• Support the admissions process by managing inquiries, scheduling tours, processing applications, and maintaining enrollment records
• Organize and manage office supplies, mail, and general front desk operations
• Communicate school updates and important information to families and staff
• Support daily school functions to ensure smooth front office workflow

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 2+ years of administrative or front desk experience, ideally in education or healthcare
• Strong verbal and written communication skills
• Highly organized with excellent attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with databases is a plus
• Professional discretion and ability to manage sensitive information
• Dependable, proactive, and able to work independently and collaboratively
• Comfortable in a fast-paced setting with regular interaction with families and staff

Preferred Qualifications:

• Experience in a school or special education setting
• Familiarity with student information systems or school-based administrative processes
• Previous experience with scheduling and/or admissions support

Why Join Excel Prep:

• Be part of a mission-driven organization making a meaningful impact
• Supportive and collaborative team environment
• Competitive compensation based on experience
• Opportunities for professional growth and development

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to Commute:

• Champaign, IL 61825 (Required)

Ability to Relocate:

• Champaign, IL 61825: Relocate before starting work (Required)