Administrative Assistant

Excel Prep; Bloomington (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Competitive pay

Job summary

ExcelPrep Schools in Bloomington, IL is seeking an Administrative Assistant to support daily school operations. You will be the go-to contact for staff, families, and visitors, ensuring smooth administrative processes in a fast-paced educational setting.

The ideal candidate is organized, detail-oriented, and professional, capable of handling multiple tasks and maintaining confidentiality across records and communications.

Qualifications

• High school diploma or GED required.
• Prior admin/office support experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Provide day-to-day administrative and clerical support to school leadership and program staff.
• Answer phones, return messages, and respond to email inquiries promptly.
• Greet families, staff, and visitors and assist with front office needs.
• Maintain organized student, staff, and program records with confidentiality.
• Assist with data entry, filing, document preparation, and internal reporting.
• Support scheduling for meetings, appointments, and activities.
• Coordinate office supplies, forms, and materials.
• Support communication between families, instructional staff, and service providers.
• Assist with onboarding paperwork and internal tracking.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Administrative Assistant
Company: ExcelPrep Schools
Location: Bloomington, IL
Job Type: Full-Time
Pay: $20-$22/Hr

About ExcelPrep Schools

ExcelPrep is a mission-driven private program serving neurodiverse children through structured, research-based instruction. Our mission is simple: prioritize the academic and social success of neurodiverse learners. We are a professional and agile organization committed to delivering high-quality academic and therapeutic programming that supports meaningful learning outcomes.

ExcelPrep offers two distinct programs designed to meet the needs of diverse learners ages 3-13:

PreK-8 Academic Program

Our PreK-8 Academic Program is grounded in Direct Instruction and Precision Teaching. Instruction focuses on core academic skills-reading, writing, and mathematics-using explicit, systematic teaching methods that emphasize mastery, fluency, and generalization. This program is designed for students with learning disabilities and neurodiverse profiles who benefit from structured, data-driven instruction.

Clinical ABA Program (Ages 3-13)

Our ABA Program is cognition-linguistically based and emphasizes instruction within a structured environment. The program integrates Applied Behavior Analysis with teaching strategies that support language development, reasoning, executive functioning, and social competence. Instruction is individualized, data-driven, and focused on building foundational skills that support learning, communication, and independence.

Across Excel programs, we center:

• Direct Instruction and instructional design
• Precision Teaching and data-based decision-making
• Instruction grounded in behavior science research
• Occupational Therapy as a prioritized therapy alongside ABA in support of sensorimotor development

Our mission is to provide a nurturing, academically focused learning environment where neurodiverse students can develop strong academic foundations, cognitive-linguistic skills, and the confidence needed to succeed in school and beyond.

Position Summary

ExcelPrep Schools is seeking a dependable, polished, and highly organized Administrative Assistant to support the daily operations of our Bloomington, IL location. This role serves as a key point of contact for staff, families, and visitors while helping ensure smooth and efficient administrative operations across the school.

The ideal candidate is professional, detail-oriented, welcoming, and able to manage multiple responsibilities in a fast-paced educational environment.

Key Responsibilities

• Provide day-to-day administrative and clerical support to school leadership and program staff
• Answer phones, return messages, and respond to email inquiries in a timely and professional manner
• Greet families, staff, and visitors and assist with front office needs
• Maintain organized student, staff, and program records in accordance with confidentiality requirements
• Assist with data entry, filing, document preparation, and internal reporting
• Support scheduling for meetings, appointments, and school/program activities
• Coordinate office supplies, forms, and administrative materials
• Support communication between families, instructional staff, and service providers
• Assist with onboarding paperwork, internal tracking, and general administrative processes
• Maintain a professional, organized, and welcoming office environment

Required Qualifications

• High school diploma or GED required
• Prior administrative, receptionist, or office support experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office and/or Google Workspace
• Ability to maintain confidentiality and professionalism at all times

Preferred Qualifications

• Experience in a school, clinic, healthcare, or child-centered setting
• Familiarity with scheduling systems, student records, or education-related administrative work
• Experience supporting children, families, and multidisciplinary teams

Compensation & Benefits

• Competitive Pay
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance

Equal Opportunity Statement

ExcelPrep is an equal opportunity employer and is committed to building a diverse and inclusive team. We welcome candidates who are passionate about advancing meaningful outcomes for neurodiverse learners and contributing to a collaborative, mission-driven educational environment.