Administrative Assistant - Dynamic Office & Client Support

Colorado Railroad Museum; Boise (ID); On-site; USD 38,000 - 48,000; Full time

Job summary

Eide Bailly is seeking an Office Administrator to provide essential administrative support at our Boise, Idaho office. This in-office role handles front-desk duties, document management, and coordination of meetings and events, ensuring a professional and organized office environment.

You will use Microsoft Excel, Word, Outlook, DocuSign, Teams, and Adobe Acrobat to prepare deliverables and maintain client information. Overtime may be required as needed.

Qualifications

• High School Diploma and 2 years of past administrative support experience.
• Thrives in a high-volume, fast-paced work environment.
• Multitasking mastery with a track record of meeting deadlines.
• Ability to prioritize and organize tasks of immediate nature.
• Maintains high professional standards and client confidentiality.
• Proficient in Microsoft Excel, Word, Outlook, DocuSign, Teams and Adobe Acrobat.
• Strong verbal and written communication with attention to accuracy.
• Enjoys collaboration and teamwork while able to work independently with limited supervision.
• Willing to work overtime as needed.
• Prolonged standing and sitting with ability to lift up to 20 lbs.

Responsibilities

• Serve as the first point of contact for clients, vendors, and team members, creating a welcoming, professional, and positive office experience.
• Open and close the office during established business hours, ensuring readiness for daily operations.
• Greet visitors, direct them to the appropriate personnel, and assist with general inquiries.
• Answer and route incoming calls promptly and professionally.
• Coordinate office shipping, courier services, and vendor communications.
• Coordinate and perform office-related errands as needed.
• Manage office supply inventory, place orders, and maintain organized stock levels.
• Review, sort, and distribute incoming mail; prepare and process outgoing mail as needed.
• Assist with setup, scheduling, and coordination of on-site meetings, including room preparation and catering arrangements and cleanup.
• Assist with planning and execution of internal office events.
• Provide administrative support to partners, managers, and staff across departments.
• Complete special projects and assignments as directed by Office Administrators, Partners, and Managers.
• Format, proofread, edit, and assist with the preparation of client deliverables and business correspondence.
• Assist with client onboarding and maintain accurate client information within the practice management system.
• Support expense report preparation with proper coding and guidelines.
• Perform scanning, filing, copying, and other document management activities.
• Assist with preparing, generating, and maintaining department-specific reports.
• Collaborate with the administrative team to ensure timely completion of projects and deadlines.
• Maintain accuracy and attention to detail in all assigned work.
• Ensure projects are completed on time and within budgets and turnaround expectations.
• Demonstrate flexibility and a service-oriented mindset for changing business needs.

Skills

Multitasking

Time management

Attention to detail

Verbal communication

Written communication

Team collaboration

Professional confidentiality

Overtime availability

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Outlook

DocuSign

Teams

Adobe Acrobat

Power BI

QuickBooks

Job description

Eide Bailly is seeking an Office Administrator to provide essential administrative support at our Boise, Idaho office. This in-office role handles front-desk duties, document management, and coordination of meetings and events, ensuring a professional and organized office environment.

You will use Microsoft Excel, Word, Outlook, DocuSign, Teams, and Adobe Acrobat to prepare deliverables and maintain client information. Overtime may be required as needed.