Senior Administrative Assistant

Colorado Railroad Museum; Des Moines (IA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Generous paid time off

Comprehensive medical, dental, and vision insurance

401(k) profit sharing

Education assistance

Job summary

The Colorado Railroad Museum is looking for a Senior Administrative Assistant in Des Moines, IA. In this role, you will coordinate meetings, provide support to executives, and ensure all administrative duties are fulfilled professionally.

This position requires 5+ years of experience in an executive environment and proficiency in Microsoft Office tools. Benefits include generous paid time off and comprehensive insurance options. Must be authorized to work in the U.S.

Qualifications

• 5+ years of experience in administrative support at the executive level required.
• Experience in a professional service or accounting firm preferred.
• Ability to work in a high-volume, fast-paced environment.

Responsibilities

• Coordinate various management and committee meetings.
• Monitor executives’ mail and e-mail, drafting responses as necessary.
• Provide general administrative support to partners, managers, and staff.

Skills

Organizational skills

Customer relation skills

Multitasking

Written communication

Verbal communication

Education

Associate’s Degree in Business Administration or a related field

Tools

Microsoft Excel

Microsoft Word

Docusign

Adobe Acrobat

Microsoft Outlook and Teams

Job description

Location

Des Moines, IA

Work Arrangement

In-office

A typical day as a Senior Administrative Assistant might include the following:

• Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensuring follow-up on open discussion points.
• Coordinating with the marketing team to ensure industry business development objectives are being met.
• Monitoring executives’ mail and e‑mail and determining level of priority; drafts responses or replies by phone or e‑mail when necessary.
• Composing and preparing confidential correspondence, reports, presentations and other complex documents.
• Schedules appointments and reserves meeting rooms.
• Sorts and distributes mail; post & deliver outgoing mail.
• Collaborate with local office management to plan and coordinate both on‑site and off‑site events (invites, venues, caterers, food and beverage for business development meetings, recruiting, training or seminars, partner socials, etc.).
• Plan for various client or internal staff meetings and department training via conference calls, video conference or in person.
• Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, and preparing expense reports.
• Participates in and coordinates campus recruitment efforts for their office.
• Maintains a positive influence within the team and office environment.
• Ensures regular and predictable in‑office attendance.
• Collaborate with the administrative team to meet deadlines and provide backup support. Willingly takes on new challenges and supports special projects as needed.
• Demonstrates strong multitasking abilities and the capacity to meet deadlines.

Who You Are:

• You have an Associate’s Degree in Business Administration or a related field preferred.
• You have 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred.
• You have excellent organizational and customer relation skills.
• You thrive in a high‑volume, fast‑paced work environment with the ability to multitask.
• You are a multi‑tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team with a positive attitude but also enjoy working alone with limited supervision.
• You have strong written and verbal communication skills.
• You can work on multiple projects and meet deadlines by setting priorities with work projects.
• You embrace technology and can demonstrate you have the skills to use computer‑based technology to complete different tasks.
• You are proficient in:
  • Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
  • Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
  • Docusign: including creating, sending, and tracking documents for e‑signature.
  • Adobe Acrobat: including creating, editing, and commenting on PDFs.
  • Microsoft Outlook and Teams.
• You have flexibility to work additional hours if needed during peak periods of the year.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Equal Opportunity Employer

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.