Administrative Assistant – Dynamic Office Support (Boise)

Eide Bailly; Boise (ID); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Generous paid time off

Comprehensive medical insurance

Life and disability insurance

Job summary

Eide Bailly is seeking an organized Administrative Assistant in Boise, Idaho, to support multiple departments and help maintain smooth daily operations. The role requires attention to detail, multitasking, and strong communication skills, with routine duties including mail, scheduling, and client onboarding.

You will open/close the office, greet visitors, manage calls, coordinate meetings, and support partners and staff with a range of administrative tasks.

Qualifications

• High School Diploma required; 2 years admin experience preferred.
• Proficiency with Microsoft Office and PDF workflows.
• Strong written and verbal communication; client confidentiality essential.

Responsibilities

• Serve as the first point of contact for clients, vendors, and team members, creating a welcoming, professional, and positive office experience.
• Open and close the office during established business hours, ensuring the office is prepared for daily operations.
• Greet visitors, direct them to the appropriate personnel, and assist with general inquiries.
• Answer and route incoming calls promptly and professionally.
• Coordinate office shipping, courier services, and vendor communications.
• Coordinate and perform office-related errands as needed.
• Manage office supply inventory, place orders, and maintain organized stock levels.
• Review, sort, and distribute incoming mail; prepare and process outgoing mail as needed.
• Assist with the setup, scheduling, and coordination of on-site meetings, including room preparation and catering arrangements and cleanup.
• Assist with planning and execution of internal office events.
• Provide administrative support to partners, managers, and staff across departments.
• Complete special projects and assignments as directed by Office Administrators, Partners, and Managers.
• Format, proofread, edit, and assist with the preparation of client deliverables and business correspondence, statements of work, tax returns, financial statements, and other documents.
• Assist with client onboarding and maintain accurate client information within the firm's practice management system.
• Support expense report preparation while adhering to established coding and expense guidelines.
• Perform scanning, filing, copying, and other document management activities as needed.
• Assist with preparing, generating, and maintaining department-specific reports.
• Work collaboratively as part of the administrative team to ensure timely completion of projects, administrative deadlines, and consistent office coverage.
• Maintain a high level of accuracy, organization, and attention to detail in all assigned work.
• Ensure assigned projects are completed on time and in accordance with established deadlines, budgets, and turnaround expectations.
• Demonstrate flexibility and a service-oriented mindset while supporting changing business and office needs.

Skills

Attention to detail

Multitasking

Team collaboration

Communication skills

Education

High School Diploma

Administrative certificate (optional)

Tools

Microsoft Excel

Microsoft Word

Outlook

DocuSign

Teams

Adobe Acrobat

Power BI

QuickBooks

Job description

Eide Bailly is seeking an organized Administrative Assistant in Boise, Idaho, to support multiple departments and help maintain smooth daily operations. The role requires attention to detail, multitasking, and strong communication skills, with routine duties including mail, scheduling, and client onboarding.

You will open/close the office, greet visitors, manage calls, coordinate meetings, and support partners and staff with a range of administrative tasks.