Administrative Assistant — Dynamic, Detail‑Oriented Office Support

Fashion Institute of Design & Merchandising; Spokane, Northern (WA, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

HDR is seeking an Administrative Assistant in Spokane, WA to provide professional office support for staff and visitors. You will handle scheduling, mail, records, and general operations, ensuring a neat, efficient, and secure workplace.

Ideal candidates have strong MS Office and Outlook skills, experience with SharePoint and Adobe Acrobat Pro, and excellent written and verbal communication abilities in a fast-paced environment.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Proficiency with MS Office including Word and Outlook.
• Self-motivated, well-organized and detail-oriented.

Responsibilities

• Provide administrative support for staff in designated work location.
• Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors.
• Manage incoming/outgoing mail and packages.
• Open and close office building daily (office hours are 8am to 5pm M-F).
• Schedule conference calls and coordinate meetings, including room bookings and catering.
• Assist with meeting setup including conference room bookings and catering; Conference Room AV knowledge is a plus.
• Maintain inventory of office and kitchen supplies.
• New hire desk setup, coordinated with IT.
• Provide project support with supervisor approval.
• Support vehicle fleet management: maintenance, repairs, oil changes, detailing; Licensing.
• Develop and maintain good working relationship with building management; Maintain vended services agreements.
• Frequently communicate with direct supervisor and office lead on processes and procedures.

Skills

MS Office proficiency

Written communication

Multitasking

Reception duties

Team collaboration

Confidential information handling

Education

High School diploma or equivalent

Tools

SharePoint

Adobe Acrobat Pro

Outlook

Word

Excel

Job description

HDR is seeking an Administrative Assistant in Spokane, WA to provide professional office support for staff and visitors. You will handle scheduling, mail, records, and general operations, ensuring a neat, efficient, and secure workplace.

Ideal candidates have strong MS Office and Outlook skills, experience with SharePoint and Adobe Acrobat Pro, and excellent written and verbal communication abilities in a fast-paced environment.