Administrative Assistant

Fashion Institute of Design & Merchandising; Spokane, Northern (WA, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

HDR is seeking an Administrative Assistant in Spokane, WA to provide professional office support for staff and visitors. You will handle scheduling, mail, records, and general operations, ensuring a neat, efficient, and secure workplace.

Ideal candidates have strong MS Office and Outlook skills, experience with SharePoint and Adobe Acrobat Pro, and excellent written and verbal communication abilities in a fast-paced environment.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Proficiency with MS Office including Word and Outlook.
• Self-motivated, well-organized and detail-oriented.

Responsibilities

• Provide administrative support for staff in designated work location.
• Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors.
• Manage incoming/outgoing mail and packages.
• Open and close office building daily (office hours are 8am to 5pm M-F).
• Schedule conference calls and coordinate meetings, including room bookings and catering.
• Assist with meeting setup including conference room bookings and catering; Conference Room AV knowledge is a plus.
• Maintain inventory of office and kitchen supplies.
• New hire desk setup, coordinated with IT.
• Provide project support with supervisor approval.
• Support vehicle fleet management: maintenance, repairs, oil changes, detailing; Licensing.
• Develop and maintain good working relationship with building management; Maintain vended services agreements.
• Frequently communicate with direct supervisor and office lead on processes and procedures.

Skills

MS Office proficiency

Written communication

Multitasking

Reception duties

Team collaboration

Confidential information handling

Education

High School diploma or equivalent

Tools

SharePoint

Adobe Acrobat Pro

Outlook

Word

Excel

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant, we'll count on you to:

• Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere
• Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast‑paced environment
• Provide administrative support for staff in designated work location
• Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
• Experience with SharePoint and Adobe Acrobat Pro a plus
• Strong written communication skills including grammar, punctuation, proofreading, and spelling
• Support multiple manager schedules and emails
• Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors
• Manage incoming/outgoing mail and packages
• Open and close office building daily (office hours are 8am to 5pm M-F)
• Schedule conference calls
• Assist with meeting set-up including conference room bookings and catering
• Conference Room AV knowledge a plus
• Manage inventory of office and kitchen supplies
• New hire desk set-up, coordinated with IT
• Provide project support with supervisor approval
• Support vehicle fleet management:
  • Maintenance, repairs, oil changes, detailing
  • Licensing
• Develop and maintain a good working relationship with building property management
• Maintain vended services agreements
• Frequently communicate with direct supervisor and office lead on processes and procedures
• Maintain office in a neat and orderly fashion
• Must be able to lift 20 pounds
• Other duties as needed

Preferred Qualifications

• 5+ years’ experience in an admin assistant/receptionist capacity supporting an energetic office
• Experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast‑paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Washington-Spokane

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

At HDR, we are committed to the principles of employment equity.

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.