Area Administrative Manager

Fashion Institute of Design & Merchandising; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

HDR, a employee-owned organization, seeks a Washington Area Administrative Manager to coordinate area policies, supervise staff, and manage area operations across Bellevue and other WA locations. You will handle HR records, executive support, and reports while ensuring efficient admin workflows in a full-time role.

The ideal candidate brings 10+ years in engineering/architecture/construction admin, excellent communication, and strong organizational skills, with proficiency in

Qualifications

• High school diploma or equivalent.
• A minimum of 10 years related experience.
• Excellent written and verbal communication skills.
• Solid interpersonal skills.
• Strong time management skills and ability to prioritize.
• Exceptional attention to detail and organization.
• Strong problem-solving skills and analytical abilities.
• Ability to adapt to changing situations in a professional manner.
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Coordinate, develop and administer area administrative policies and procedures.
• Take responsibility for area wide office administrative operations.
• Supervise area-wide administrative support personnel.
• Interview all administrative support personnel, process resumes for all staff positions, and maintain companywide and local office records for personnel and other HR requirements.
• Assist the area leadership with personnel administration, executive administrative support, and preparation of operating plans and other special reports.
• Execute electronic signatory procedures for contracts, proposals, and business forms.
• Maintain a record of assigned workstations in the office and coordinate with internal IT team when staff relocate to new workstations.
• Manage area communications, including SharePoint site, scheduling and preparing materials for meetings.
• Assist with the coordination of internal staff events.
• Support employee engagement committees.
• Oversee reception desk coverage and ensure back-up for other administrative team members as needed.
• Coordinate arrangements for temporary clerical assistance as needed.
• Participate in monthly meetings with area leadership.
• Perform other duties as needed.

Skills

Office Administration

Leadership

Policy Development

HR Support

Written & Verbal Communication

Interpersonal Skills

Time Management

Attention to Detail

Problem-Solving

Adaptability

Microsoft Word

Outlook

PowerPoint

Excel

Adobe

SharePoint

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Adobe

SharePoint

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

At HDR, our employee‑ownership model shapes everything we do, including how we support and care for our people. Our diverse service lines, including Water, Architecture, Building Engineering Services, Field Services, Power, Waste, Industrial, and Transportation reflect our commitment to shaping resilient, sustainable, and forward‑thinking communities around the world. Across these disciplines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Whether advancing clean water, creating healing and learning environments, engineering next‑generation facilities, or building the infrastructure that moves people and energy, our work is rooted in technical excellence and a shared sense of purpose. Our employee‑owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Washington Area Administrative Manager, we'll count on you to:

• Coordinate, develop and administer area administrative policies and procedures
• Take responsibility for area wide office administrative operations
• Supervise area-wide administrative support personnel,
• Interview all administrative support personnel, process resumes for all staff positions, and maintain companywide and local office records for personnel and other HR requirements
• Assist the area leadership with personnel administration, executive administrative support, and preparation of operating plans and other special reports
• Execute electronic signatory procedures for contracts, proposals, and business forms
• Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations
• Manage area communications, including SharePoint site, scheduling and preparing materials for meetings
• Assist with the coordination of internal staff events
• Support employee engagement committees
• Oversee reception desk coverage and ensure back-up for other administrative team members as needed
• Coordinate arrangements for temporary clerical assistance as needed
• Participate in monthly meetings with area leadership
• Perform other duties as needed

Preferred Qualifications

• 10+ years professional experience in the Engineering, Architecture, or Construction industry as an office administrator/manager
• Experience developing internal processes and electronic filing systems

#LI-CV1

Required Qualifications

• High school diploma or equivalent
• A minimum of 10 years related experience
• Excellent written and verbal communication skills
• Solid interpersonal skills
• Strong time management skills and ability to prioritize
• Exceptional attention to detail and organization
• Strong problem-solving skills and analytical abilities
• Ability to adapt to changing situations in a professional manner
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Washington-Bellevue

Other Locations

United States-Washington-Everett, United States-Washington-Spokane, United States-Washington-Olympia, United States-Washington-Seattle, United States-Washington-Gig Harbor

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass : Marketing and Admin

Job Posting

Sep 22, 2026

At HDR, we are committed to the principles of employment equity.

We are an Aff…

We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.