Administrative Assistant - Detail-Oriented Multitasker

Fashion Institute of Design & Merchandising; Chicago (IL); On-site; USD 40,000 - 52,000; Full time

Job summary

HDR is seeking an Administrative Assistant to provide essential office support in Chicago. You will prepare documents, answer calls, greet visitors, coordinate meetings and travel, and assist multiple managers with day-to-day tasks.

We require a High School diploma or equivalent, excellent verbal and written communication, strong organizational skills, discretion with confidential information, and proficiency with MS Office including Word and Outlook, all within our employee‑owned culture.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.

Responsibilities

• Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
• Proofread and edit documents for grammar, spelling, punctuation and format
• Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
• Complete word processing as needed, including letters, memos, reports and labels
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
• Perform other duties as needed

Skills

Verbal & written communication

Multitasking

Organizational skills

Attention to detail

Confidentiality handling

Self-motivation

Education

High School diploma or equivalent

Tools

MS Office (Word & Outlook)

Job description

HDR is seeking an Administrative Assistant to provide essential office support in Chicago. You will prepare documents, answer calls, greet visitors, coordinate meetings and travel, and assist multiple managers with day-to-day tasks.

We require a High School diploma or equivalent, excellent verbal and written communication, strong organizational skills, discretion with confidential information, and proficiency with MS Office including Word and Outlook, all within our employee‑owned culture.