Administrative Assistant - Developmental Services

Bay Cove Cape Cod; Boston (MA); Hybrid; USD 27,000 - 39,000; Full time

Job summary

Bay Cove Human Services seeks an Administrative Assistant to support Developmental Services. The role ensures efficient office operations, processes minutes, handles data entry, and coordinates communications with families, guardians, and the housing department.

The position is onsite with a Friday remote option. The Administrative Assistant works in a non-exempt role, reporting to the Operations Director, and contributes to Bay Cove’s mission of compassionate, individualized services across

Qualifications

• Proficiency in word processing and spreadsheet preparation.
• Professional writing, organizational and interpersonal skills.
• Valid Driver's license.
• Use of personal cell phone and vehicle.

Responsibilities

• Provides administrative support to Developmental Services.
• Acts as liaison between Accounts Receivable Central Billing and Developmental Services.
• Sets up, takes, and distributes minutes of meetings; data entry and scheduling (HCSIS).
• Assists with quality management functions and financial tasks (credit card reconciliation, check requests).
• Manages mail, copying, filing and other routine admin tasks.

Skills

Word processing

Spreadsheet skills

Professional writing

Organizational skills

Interpersonal skills

Driver's license

Cell phone usage

Vehicle use

Job description

Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southwestern Massachusetts.

Department:

Developmental Services

Reports To:

Operations Director

Job Summary:

The Administrative Assistant provides a range of administrative supports to Developmental Services andacts as a liaison between the Accounts Receivable Central Billing Department and Developmental
Services. The Administrative Assistant contributes to Bay Cove’s mission by promoting effectivenessand maximizing efficiency.

This is a non-exempt position.

Supervisory Responsibilities

None

Essential Functions of the Position:

• Manages the office including cleanliness, organization, and ordering supplies.
• Completes administrative tasks associated with set-up, preparation, and taking and distributingminutes of meetings.
• Data entry, dissemination, and scheduling including but not limited to HCSIS.
• Assist with quality management functions.
• Assists with credit card reconciliation, check requests, and other financial tasks..
• Completes varied administrative support tasks, such as copying, typing, filing, etc.
• Manages the mail coming into and going out of the central building to programs
• Assists with intake coordination, communication with families and guardians benefits manager,the housing department etc.
• Completes short and long term special projects as needed.
• All other duties as assigned.

Requirements for the Position:

• Proficiency in word processing and spreadsheet preparation.
• Professional writing, organizational and interpersonal skills.
• Valid Driver's license.
• Use of personal cell phone and vehicle.

The Administrative Assistant for Developmental Services is expected to work onsite at 66 CanalStreet, Boston, Massachusetts, during regular business hours Monday - Thursday, and will be permitted to work remotely on Fridays. Any modification to this schedule will be subject to the discretion of the Operations Director and/or The Vice President of Developmental Services.

Mission Traits:

• Utilizes a flexible and responsible work style that meets evolving needs of the agency.
• Works with integrity and respects the dignity and value of all individuals.
• Exhibits mission through job knowledge, pride in work role, and advocacy.
• Promotes diversity and inclusion of all individuals.
• Works in a collaborative, compassionate manner with stakeholders and partners.

This job description is intended only to provide general guidance. It is understood that the position may evolve over time, andthat additional or different duties may be added at management's discretion. It is the policy of Bay Cove Human Services,Inc., to review and update job descriptions annually; however, updates or revisions may occur within a given year asindicated.

Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups as protected by Massachusetts or federal law. All qualified candidates, regardless of background, are encouraged to apply.

Bay Cove Human Services does not offer visa sponsorships at this time and will require candidates to be authorized to work in the United States.

Pay Rate: $23.97 Hourly