Administrative Assistant

Greenfield Service Inc; Phoenix (AZ); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Competitive salary based on experience and qualifications

Job summary

A service company in Phoenix is seeking a proactive and organized administrative assistant to enhance office efficiency. The role involves greeting clients, supporting staff, managing schedules, and bookkeeping tasks. Candidates should possess a high school diploma, preferable CAP certification, excellent typing skills, and familiarity with Microsoft Suite. The position offers a competitive salary based on experience and qualifications, making it a great opportunity for a self-starter looking to thrive in a dynamic environment.

Qualifications

• High school diploma required; CAP certification preferred.
• Fast, proficient, and accurate typist.
• Outstanding communicator, both orally and written.

Responsibilities

• Welcome and greet clients and office guests.
• Support office staff with general operational tasks.
• Plan and schedule meetings and presentations.
• Perform basic accounting and bookkeeping duties.
• Screen calls, take messages, and route information as needed.
• Prepare and send mail and packages for executives.
• Maintain organized documents and manage office workflow.

Skills

Interpersonal skills

Organizational skills

Communication (verbal and written)

Time management

Typing proficiency

Education

High school diploma

Certified Administrative Professional (CAP) certification preferred

Tools

Microsoft Suite

Office equipment (printers, copiers, fax)

Job description

Here at green field services we take pride in providing the highest quality work possible. We have a highly trained crew, with decades of combined experience. We provide all excavation, and underground utility services. Including land clearing, mass excavation, structural excavation, grading and compacting, sewer storm and water mainlines, installation of all underground structures. We also service lines for all wet utilities.

Job Description

Job Summary

We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Responsibilities:

• Welcome and greet clients and office guests
• Support office staff and executives with general operational tasks
• Plan and schedule meetings, presentations, and other office related events
• Perform general accounting and bookkeeping duties
• Suggest changes to office task workflow to improve efficiency
• Answer phones in a professional manner
• Direct calls to appropriate persons or take detailed messages
• Answer and send out faxes as needed
• Prepare outgoing mail and packages for executives
• Reserve conference spaces for meetings
• Send reminders regarding upcoming appointments
• Manage communication of information in and out of the office
• Type out correspondence letters, emails, memos, etc. (paper and electronic)
• Assist in preparation of presentation materials

Qualifications

Requirements and Qualifications

• High school diploma
• Certified Administrative Professional (CAP) certification preferred
• Fast, proficient, and accurate typist
• Extensive knowledge of Microsoft Suite and other administrative programs
• Outstanding communicator, both orally and written
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment (printers, copier, fax, etc.)

Additional Information

Benefits include:

• Competitive salary based on experience and qualifications