Administrative Assistant - Data & Records Specialist

Ultimate Staffing; Folsom (CA); On-site; USD 30,000 - 32,000; Full time

Job summary

Ultimate Staffing is seeking an Administrative Assistant in Folsom, CA to support the Customer Service team. This role requires meticulous data entry, strong organization, and the ability to manage multiple tasks in a fast-paced environment.

You will handle documentation, update records, process forms and renewals, and generate reports while maintaining high accuracy and professional communication with internal partners.

Qualifications

• 3+ years of administrative/office support experience.
• Detail-oriented with strong accuracy.
• Ability to balance multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to the Customer Service team.
• Enter, update, and maintain customer and policy information in company systems.
• Process applications, forms, renewals and supporting documentation.
• Review records for accuracy and completeness before processing.
• Create and prepare proposals, correspondence, and customer-related documents.
• Communicate with internal teams regarding documentation and processing requirements.
• Maintain accurate electronic records and databases.
• Generate reports and assist with tracking account activity.
• Perform high-volume data entry while maintaining accuracy.
• Assist with special projects and other administrative duties.

Skills

High-volume data entry

Excellent communication

Organizational skills

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Ultimate Staffing is seeking an Administrative Assistant in Folsom, CA to support the Customer Service team. This role requires meticulous data entry, strong organization, and the ability to manage multiple tasks in a fast-paced environment.

You will handle documentation, update records, process forms and renewals, and generate reports while maintaining high accuracy and professional communication with internal partners.