Administrative Assistant — Data & Records Specialist

Abacus Staffing; City of Troy (NY); On-site; USD 44,000 - 47,000; Full time

Job summary

Talentify is seeking an Administrative Assistant in Troy, NY to provide administrative, clerical, database, and customer service support across departments. You will maintain records, enter data, prepare reports, and assist students, employees, and stakeholders with information gathering.

Strong organization and communication skills are essential for success. Ideal candidates have 1–3 years of related experience, proficiency in Excel and Word, and the ability to handle multiple priorities with

Qualifications

• Associate degree preferred; equivalent experience considered.
• Experience with database systems and data entry.
• Proficient in Microsoft Office, especially Excel and Word.

Responsibilities

• Enter, maintain, and update information in multiple database systems.
• Extract, organize, and prepare data from multiple systems for reports.
• Maintain accurate records and support data integrity.
• Assist with time and attendance-related functions.
• Prepare and communicate reports, procedures, and spreadsheets.
• Perform routine administrative duties and office support.
• Conduct research and assist staff with information gathering.
• Provide professional customer service to students, employees, and stakeholders.
• Support departments and assist with additional administrative needs.
• Perform other related duties as assigned.

Skills

Highly organized

Detail oriented

Strong written and verbal comms

Customer service oriented

Data entry experience

Ability to manage multiple priorities

Education

Associate's degree in Business Administration or related field

Equivalent relevant professional experience considered

Tools

Banner/Ellucian

Brightspace

Time & attendance systems

Job description

Talentify is seeking an Administrative Assistant in Troy, NY to provide administrative, clerical, database, and customer service support across departments. You will maintain records, enter data, prepare reports, and assist students, employees, and stakeholders with information gathering.

Strong organization and communication skills are essential for success. Ideal candidates have 1–3 years of related experience, proficiency in Excel and Word, and the ability to handle multiple priorities with