Finance Administrative Assistant — Detail‑Oriented Support & Reporting

Unity-House-of-Tro; City of Troy (NY); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Paid time off

NYS Sick Leave

Paid holidays

Insurance (medical/dental/vision)

403b retirement plan

Discounts (gym, tuition, cell phone)

Childcare tuition discount

Job summary

Unity House of Troy is seeking an Administrative Assistant in Troy, NY to support the Finance Department with filing, data entry, and record keeping. The role requires strong organizational skills, discretion with confidential information, and proficiency in Excel, Word, and Outlook.

The ideal candidate will have 2+ years of clerical experience, preferably in nonprofit or finance settings, and a commitment to accuracy and timely reporting.

Qualifications

• High School diploma or equivalent; Associate’s Degree preferred.
• 2+ years of administrative or clerical experience in nonprofit/finance settings.
• Strong attention to detail, accuracy, and organization.
• Proficiency with Microsoft Office Suite and basic data entry.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support to the Finance Department, including filing, scanning, and document management, physical and electronic.
• Organize documentation for contract billing.
• Enter data into spreadsheets accurately and efficiently.
• Run reports in accounting system.
• Support month-end and year-end financial processes by organizing and maintaining records.
• Respond to internal and external inquiries in a professional and timely manner.
• Coordinate interdepartmental communication to ensure timely completion of financial tasks.
• Assist with distribution of finance-related correspondence.
• Maintain confidentiality of sensitive financial and personnel information.

Skills

Administrative support

Data entry

Microsoft Office

Confidential information handling

Education

High School diploma or equivalent

Associate’s Degree preferred

Tools

Excel

Word

Outlook

Job description

Unity House of Troy is seeking an Administrative Assistant in Troy, NY to support the Finance Department with filing, data entry, and record keeping. The role requires strong organizational skills, discretion with confidential information, and proficiency in Excel, Word, and Outlook.

The ideal candidate will have 2+ years of clerical experience, preferably in nonprofit or finance settings, and a commitment to accuracy and timely reporting.