Office Assistant & Records Coordinator

New York State Department of Taxation and Finance; New York (NY); On-site; USD 42,000 - 66,000; Full time

Job summary

The New York State Department of Taxation and Finance is seeking an administrative professional to support essential clerical functions in a fast-paced environment. The role focuses on maintaining electronic and manual records, reviewing documents for completeness, handling mail, and preparing various documents and reports.

Responsibilities include data entry, use of standard office equipment, and maintaining knowledge of agency computer systems.

Responsibilities

• Maintain electronic and manual records and files; receive, screen, review and verify documents.
• Prepare and issue documents; verify the validity of documents.
• Sort and distribute mail, review applications claims and other documents for completeness, content, and accuracy.
• Maintain inventory of supplies and equipment.
• Use common office equipment such as printers, photocopy machines and calculators.
• Develop a strong working knowledge of agency computer systems and software.
• Enter and/or retrieve and search for information.
• Communicate effectively in writing and orally; schedule administrative proceedings; operate a multi-line telephone to answer and transfer calls to appropriate staff.
• Perform tasks accurately within prescribed time frames to ensure deadlines and unit goals are timely met.
• Type envelopes, forms and reports when required.
• Manipulate an alphanumeric keyboard; use and navigate various computer systems and applications; enter and/or retrieve information; search for and compile information and data.
• Perform related clerical tasks such as data entering, collating, photocopying, and distributing materials.
• Comply with Office of Human Resources Management, Code of Conduct, Ethics, Internal Control Rules, Policies and Procedures.
• Adhere to the Department’s time and attendance rules.
• Perform other duties as required.

Job description

The New York State Department of Taxation and Finance is seeking an administrative professional to support essential clerical functions in a fast-paced environment. The role focuses on maintaining electronic and manual records, reviewing documents for completeness, handling mail, and preparing various documents and reports.

Responsibilities include data entry, use of standard office equipment, and maintaining knowledge of agency computer systems.