Administrative Assistant & Data Entry Pro

Ife Ndt, Llc; Marshall (TX); Hybrid; USD 30,000 - 40,000; Full time

Job summary

IFE NDT / Integrity Solutions in Texas is seeking an Administrative Assistant to manage a multi-line phone system, greet visitors, and handle clerical tasks while supporting multiple departments. The role requires professionalism, attention to detail, and dependable office support.

You will perform data entry, draft memos, track supplies, and assist shop operations as needed, with regular communication to your supervisor. A high school diploma or GED and a valid driver’s license are required.

Qualifications

• High School Diploma or GED required.
• Valid driver's license required.
• 1 year of administrative support and data entry experience preferred.
• Bilingual (English/Spanish) is helpful but not required.

Responsibilities

• Answer and transfer incoming calls using a multi-line phone system.
• Greet and assist visitors in a professional, friendly manner.
• Type memos, take notes, prepare correspondence, and assist with asset entry.
• Perform a variety of clerical and administrative tasks.
• Complete daily data entry accurately and efficiently.
• Maintain regular communication with the direct supervisor.
• Support team members with daily tasks as needed.
• Monitor and maintain office supply inventory and orders.
• Assist the shop by picking up orders or purchasing supplies.

Skills

Strong work ethic

Integrity

Excellent communication

Organizational skills

Observational skills

Problem-solving abilities

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Company Description

IFE NDT / Integrity Solutionsis a trusted provider of non-destructive testing and inspection services across the oil and gas industry. With operations inMidcon, the Permian Basin, and Colorado, we specialize inhigh-pressure flow line recertification, including thetear down, inspection, and rebuild of skids and ironused in critical service applications.

Our team is committed to delivering safe, accurate, and timely inspections that help our clients maintain operational integrity and meet regulatory standards.

Core Values

D-R-I-V-E Dependability; resilience; integrity; vision & ethics

Purpose

The Administrative Assistant is responsible for managing a multi-line phone system, greeting visitors, handling clerical and data entry tasks, and supporting overall office operations. This role requires professionalism, attention to detail, and the ability to support multiple departments as needed.

Essential Duties and Responsibilities

Duties include, but are not limited to:

• Answer and transfer incoming calls using a multi-line phone system, starting promptly at 8:00 a.m. and continuing through 5:00 p.m., maintaining professionalism at all times
• Greet and assist visitors in a professional, friendly, and hospitable manner
• Type memos, take notes, prepare correspondence, and assist with asset entry in the designated system
• Perform a variety of clerical and administrative tasks
• Complete daily data entry accurately and efficiently
• Maintain regular communication with the direct supervisor
• Support team members with daily tasks as needed
• Monitor and maintain office supply inventory; anticipate needs, place and expedite orders, and verify deliveries
• Assist the shop, when necessary, by picking up orders or purchasing supplies
• Demonstrate and promote alignment with company core values in daily activities
• Contribute to the overall team effort by completing related tasks and responsibilities

Qualifications

• High School Diploma or GED required
• Valid driver’s license required
• 1 year of administrative support and data entry experience preferred
• Bilingual (English/Spanish) is helpful but not required

Job Skills and Competencies

• Strong work ethic and high level of integrity
• Excellent communication, organizational, and observational skills
• Effective problem-solving abilities with sound judgment
• Ability to manage daily assignments and meet deadlines independently
• Exceptional attention to detail and accuracy
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Schedule

• Monday to Friday
• 8:00 a.m. – 5:00 p.m.