Administrative Assistant – Permian Basin

Ife Ndt, Llc; Texas; Hybrid; USD 32,000 - 48,000; Full time

Job summary

IFE NDT / Integrity Solutions in Kentucky is seeking an Administrative Assistant to manage a multi-line phone system, greet visitors, and handle clerical tasks to support multiple departments. You will type memos, take notes, and assist with asset entries in the designated system while maintaining a professional, friendly demeanor.

The role requires a High School Diploma or GED and a valid driver’s license; 1 year of administrative experience is preferred.

Qualifications

• High school diploma or GED required; valid driver’s license preferred.
• At least 1 year of administrative support or data entry experience.
• Bilingual English/Spanish is helpful but not required.

Responsibilities

• Answer and transfer calls on a multi-line system, 8:00 a.m.–5:00 p.m.
• Greet visitors professionally and assist with inquiries.
• Type memos, take notes, prep correspondence, and assist asset data entry.
• Perform general clerical and administrative tasks daily.
• Maintain office supplies and coordinate orders and deliveries.
• Support multiple departments as needed and report to supervisor.
• Assist the shop by picking up orders or procurement tasks.
• Demonstrate and promote alignment with company core values.

Skills

Strong work ethic

Integrity

Excellent communication

Organizational skills

Attention to detail

MS Office proficiency

Education

High School Diploma or GED

Valid driver's license

1 year administrative experience

Tools

MS Office

Job description

Company Description

IFE NDT / Integrity Solutionsis a trusted provider of non-destructive testing and inspection services across the oil and gas industry. With operations inMidcon, the Permian Basin, and Colorado, we specialize inhigh-pressure flow line recertification, including thetear down, inspection, and rebuild of skids and ironused in critical service applications.

Our team is committed to delivering safe, accurate, and timely inspections that help our clients maintain operational integrity and meet regulatory standards.

Core Values

D-R-I-V-E Dependability; resilience; integrity; vision & ethics

Purpose

The Administrative Assistant is responsible for managing a multi-line phone system, greeting visitors, handling clerical and data entry tasks, and supporting overall office operations. This role requires professionalism, attention to detail, and the ability to support multiple departments as needed.

Essential Duties and Responsibilities

Duties include, but are not limited to:

• Answer and transfer incoming calls using a multi-line phone system, starting promptly at 8:00 a.m. and continuing through 5:00 p.m., maintaining professionalism at all times


• Greet and assist visitors in a professional, friendly, and hospitable manner


• Type memos, take notes, prepare correspondence, and assist with asset entry in the designated system


• Perform a variety of clerical and administrative tasks


• Complete daily data entry accurately and efficiently


• Maintain regular communication with the direct supervisor


• Support team members with daily tasks as needed


• Monitor and maintain office supply inventory; anticipate needs, place and expedite orders, and verify deliveries


• Assist the shop, when necessary, by picking up orders or purchasing supplies


• Demonstrate and promote alignment with company core values in daily activities


• Contribute to the overall team effort by completing related tasks and responsibilities

Qualifications

• High School Diploma or GED required


• Valid driver's license required


• 1 year of administrative support and data entry experience preferred


• Bilingual (English/Spanish) is helpful but not required

Job Skills and Competencies

• Strong work ethic and high level of integrity


• Excellent communication, organizational, and observational skills


• Effective problem-solving abilities with sound judgment


• Ability to manage daily assignments and meet deadlines independently


• Exceptional attention to detail and accuracy


• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)

Schedule

• Monday to Friday


• 8:00 a.m. - 5:00 p.m.