Administrative Assistant — Data Entry & Office Support

Ideal Precision Instrument Service, Inc.; Columbus (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Free food & snacks

Paid time off

Vision insurance

Wellness resources

Health insurance

Job summary

Ideal Precision Instrument Service, Inc. in Columbus, OH is seeking an Administrative Assistant to support daily office operations, data entry, invoicing, and customer communications. You will help with order processing, filing, and coordinating with sales and accounting teams.

The role requires 2+ years in office support, accuracy, multi-tasking, and strong Microsoft Office skills. You will handle calls, emails, and tracking of invoices, ensuring deadlines are met in a fast-paced environment.

Qualifications

• 2+ years of experience in an office support capacity.
• Accurate, detail-oriented data entry skills.
• Ability to work in a fast-paced atmosphere with attention to detail.
• Multi-task oriented with strong organizational skills and ability to prioritize.
• Ability to meet deadlines.
• Proficient in Microsoft Office including Word, Excel, Outlook.
• Excellent verbal and written communication skills.

Responsibilities

• Upload and data entry of work orders, quotations and purchase orders.
• Assist with entering invoices into the company accounting system.
• Review orders for errors (spelling, pricing, missing material/equipment).
• Email invoices, receipts and shipment tracking information to customers daily and respond to related email inquiries.
• File or scan and organize all completed purchase orders.
• Assist with tracking and follow up on outstanding invoices.
• Answer and direct phone calls.
• Provide support and information to the sales and accounting department as requested.
• Provide help when needed with various clerical projects for other employees, sales and management staff.

Skills

Data entry

Communication skills

Organizational skills

Multitasking

Attention to detail

Tools

Microsoft Office Suite

Excel

Outlook

Job description

Ideal Precision Instrument Service, Inc. in Columbus, OH is seeking an Administrative Assistant to support daily office operations, data entry, invoicing, and customer communications. You will help with order processing, filing, and coordinating with sales and accounting teams.

The role requires 2+ years in office support, accuracy, multi-tasking, and strong Microsoft Office skills. You will handle calls, emails, and tracking of invoices, ensuring deadlines are met in a fast-paced environment.