Administrative Assistant – Fast-Paced Office Support

Ideal Precision Instrument Service, Inc.; Columbus (OH); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Free food & snacks

Paid time off

Vision insurance

Wellness resources

Health insurance

Job summary

Ideal Precision Instrument Service, Inc. in Columbus, Ohio is seeking an Administrative Assistant to join our team.

You will handle data entry, order processing, invoicing support, and clerical tasks that keep our sales and accounting teams running smoothly. The ideal candidate has 2+ years in office support, strong Microsoft Office skills, excellent communication, and the ability to multitask in a fast-paced environment while meeting deadlines.

Qualifications

• 2+ years of experience in office support capacity.
• Accurate, detail-oriented data entry skills.
• Ability to work in a fast-paced atmosphere with attention to detail.
• Multi-task oriented with strong organizational skills and ability to prioritize.
• Ability to meet deadlines.
• Proficient in Microsoft Office including Word, Excel, Outlook.
• Excellent verbal and written communication skills.

Responsibilities

• Upload and data entry of work orders, quotations and purchase orders.
• Assist with entering invoices into the company accounting system.
• Review orders for errors (spelling, pricing, missing material/equipment).
• Email invoices, receipts and shipment tracking information to customers daily and respond to related email inquiries.
• File or scan and organize all completed purchase orders.
• Assist with tracking and follow up on outstanding invoices.
• Answer and direct phone calls.
• Provide support and information to the sales and accounting department as requested.
• Provide help when needed with various clerical projects for other employees, sales and management staff.

Skills

Data entry

Microsoft Office

Verbal communication

Written communication

Organizational skills

Multitasking

Deadline oriented

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Ideal Precision Instrument Service, Inc. in Columbus, Ohio is seeking an Administrative Assistant to join our team.

You will handle data entry, order processing, invoicing support, and clerical tasks that keep our sales and accounting teams running smoothly. The ideal candidate has 2+ years in office support, strong Microsoft Office skills, excellent communication, and the ability to multitask in a fast-paced environment while meeting deadlines.