Administrative Assistant | Construction Project Documentation

Purple Cow Recruiting; Eagle Mountain (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

Heartline Staffing is recruiting an Administrative Assistant for a long-term, on-site project in Eagle Mountain, Utah. The role focuses on collecting, organizing, maintaining, and tracking technical project documentation within a construction environment, and involves working in a construction trailer office.

The ideal candidate has 2–4 years of admin experience in construction or similar fields, strong MS Word/Excel/PowerPoint skills, and a readiness to work ~50 hours weekly on-site, with

Qualifications

• High school diploma or GED required.
• 2-4 years of admin or office-support experience required.
• Experience in construction/engineering/industrial/project-based environments preferred.
• Experience collecting, organizing, and tracking inspection and test reports or similar docs required.
• Familiarity with construction document-control systems (e.g., Procore) required.
• Strong written and verbal communication skills required.
• Excellent organization and multitasking skills required.
• Ability to work independently and manage time effectively required.
• Experience with MS Word, Excel, and PowerPoint required.
• Willingness to work on-site in Eagle Mountain, Utah ~50 hours/week and occasional Saturdays required.
• Must provide own steel-toe boots.

Responsibilities

• Collect, organize, and track inspection reports.
• Maintain contractor test reports and technical project records.
• Maintain mechanical-completion and handover documentation.
• Organize and maintain project records and document-control systems.
• File and retrieve corporate and project documents, records, and reports.
• Prepare reports, memos, invoices, and other documents as assigned.
• Maintain records-management systems.
• Perform general administrative and office-support duties.

Skills

Written communication

Verbal communication

Organization

Multitasking

Independent work

Time management

Confidential records

Microsoft Word

Microsoft Excel

PowerPoint

Education

High school diploma or GED

Tools

Procore

Job description

Description

ADMINISTRATIVE ASSISTANT | CONSTRUCTION PROJECT DOCUMENTATION

EAGLE MOUNTAIN, UTAH

Full-Time Contract | On-Site

12-Month Assignment with Potential Extension or Conversion

Yanny Almanzar

Senior Recruiter | Heartline Staffing

Call or Text: 917-487-4211

Email: [e-mail]

Prefer a confidential conversation instead of applying? Call or Text Yanny directly at 917-487-4211.

Heartline Staffing is recruiting an Administrative Assistant for a long-term, on-site project opportunity in Eagle Mountain, Utah.

This position supports a construction project team with a strong focus on collecting, organizing, maintaining, and tracking technical project documentation. The ideal candidate has administrative experience in a construction, engineering, industrial, or similar project-based environment and is comfortable working in a construction trailer office.

SCHEDULE & ASSIGNMENT

• Monday-Friday
• 10-hour workdays
• Approximately 50 hours per week
• Occasional Saturday coverage may be required
• 12-month contract
• Potential extension or conversion
• On-site in Eagle Mountain, Utah
• Construction trailer office environment
• Occasional site visits may be required

PRIMARY RESPONSIBILITIES

• Collect, organize, and track inspection reports.
• Maintain contractor test reports and related technical project records.
• Maintain mechanical-completion and handover documentation.
• Organize and maintain project records and document-control systems.
• File and retrieve corporate and project documents, records, and reports.
• Prepare reports, memos, letters, invoices, financial statements, and other documents as assigned.
• Maintain records-management systems.
• Perform general administrative and office-support duties.
• Open, sort, and distribute incoming correspondence, including email and other communications.
• Prepare responses to routine correspondence and routing inquiries.
• Order office supplies and support basic bookkeeping activities as assigned.
• Help ensure project documentation is complete, organized, accurate, and readily available to the project team.

WORK ENVIRONMENT

The position is based on-site in a construction trailer office in Eagle Mountain, Utah. The employer supplies required site PPE; employees are responsible for providing their own steel-toe boots.

INTERVIEW PROCESS

• First Round: Approximately 30-minute virtual panel interview
• Second Round: Approximately 1-hour onsite panel interview

Requirements

• High school diploma or GED REQUIRED
• 2-4 years of administrative or office-support experience REQUIRED
• Administrative experience within construction, engineering, industrial, or another project-based environment REQUIRED
• Experience collecting, organizing, and tracking inspection reports, contractor test reports, completion records, or similar technical documentation REQUIRED
• Procore experience or familiarity with construction document-control systems REQUIRED
• Strong written and verbal communication skills REQUIRED
• Strong organization and multitasking skills REQUIRED
• Ability to work independently and manage time effectively REQUIRED
• Ability to maintain organized and confidential records REQUIRED
• Experience with Microsoft Word, Excel, and PowerPoint REQUIRED
• Ability and willingness to work on-site in Eagle Mountain, Utah approximately 50 hours per week REQUIRED
• Ability to work occasional Saturdays when needed REQUIRED
• Ability to commit to the 12-month assignment REQUIRED
• Comfortable working from a construction trailer office and making occasional site visits REQUIRED
• Must provide own steel-toe boots REQUIRED