On-Site Construction Admin – Project Documentation

Purple Cow Recruiting; Eagle Mountain (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

Heartline Staffing is recruiting an Administrative Assistant for a long-term, on-site project in Eagle Mountain, Utah. The role focuses on collecting, organizing, maintaining, and tracking technical project documentation within a construction environment, and involves working in a construction trailer office.

The ideal candidate has 2–4 years of admin experience in construction or similar fields, strong MS Word/Excel/PowerPoint skills, and a readiness to work ~50 hours weekly on-site, with

Qualifications

• High school diploma or GED required.
• 2-4 years of admin or office-support experience required.
• Experience in construction/engineering/industrial/project-based environments preferred.
• Experience collecting, organizing, and tracking inspection and test reports or similar docs required.
• Familiarity with construction document-control systems (e.g., Procore) required.
• Strong written and verbal communication skills required.
• Excellent organization and multitasking skills required.
• Ability to work independently and manage time effectively required.
• Experience with MS Word, Excel, and PowerPoint required.
• Willingness to work on-site in Eagle Mountain, Utah ~50 hours/week and occasional Saturdays required.
• Must provide own steel-toe boots.

Responsibilities

• Collect, organize, and track inspection reports.
• Maintain contractor test reports and technical project records.
• Maintain mechanical-completion and handover documentation.
• Organize and maintain project records and document-control systems.
• File and retrieve corporate and project documents, records, and reports.
• Prepare reports, memos, invoices, and other documents as assigned.
• Maintain records-management systems.
• Perform general administrative and office-support duties.

Skills

Written communication

Verbal communication

Organization

Multitasking

Independent work

Time management

Confidential records

Microsoft Word

Microsoft Excel

PowerPoint

Education

High school diploma or GED

Tools

Procore

Job description

Heartline Staffing is recruiting an Administrative Assistant for a long-term, on-site project in Eagle Mountain, Utah. The role focuses on collecting, organizing, maintaining, and tracking technical project documentation within a construction environment, and involves working in a construction trailer office.

The ideal candidate has 2–4 years of admin experience in construction or similar fields, strong MS Word/Excel/PowerPoint skills, and a readiness to work ~50 hours weekly on-site, with