Construction Office Admin - Onsite/Trailer

Allied OneSource, LLC.; Kearney (MO); On-site; USD 33,000 - 39,000; Full time

Job summary

Allied OneSource, LLC. seeks an on-site Construction Office Administrator to create order in the jobsite office. You will own data entry, scanning, and document organization that keeps the project moving and accessible to the field team.

You'll collaborate with the project team to ensure documents are processed accurately, filed consistently, and easy to locate. This role requires meticulous attention to detail and reliable attendance in a busy construction environment.

Qualifications

• 1+ year experience in administrative or data entry role.
• Construction/jobsite experience is a plus.
• Strong attention to detail with high-volume paperwork.
• Proficient in Microsoft Office and PDF/scanning tools.
• Ability to prioritize tasks and meet deadlines with consistent processes.
• Professional communication and dependable attendance.

Responsibilities

• Enter and maintain jobsite information in internal systems, keeping records current.
• Review entries for accuracy and flag missing or inconsistent information.
• Scan, label, index paperwork daily and maintain organized hard-copy files.
• Track document status and follow up with field team to obtain missing paperwork.
• Provide on-site office support: answer phones, greet visitors, print materials, order supplies.

Skills

Data entry

Attention to detail

Microsoft Office

PDF / scanning tools

Task prioritization

Professional communication

Tools

Microsoft Excel

Microsoft Outlook

PDF software

Job description

If you’re the type who loves keeping things organized, clean, and accurate, this one’s for you. We’re hiring an on-site Construction Office Administrator to be the backbone of a busy jobsite office—owning the data entry, scanning, paperwork flow, and document organization that keeps the project moving.

You’ll work side-by-side with the project team to make sure critical documents are processed correctly, filed consistently, and easy to find fast. In short: you bring order to the chaos and help the field team stay focused on building.

Duties

• Data entry & record maintenance: Enter and maintain jobsite information in internal systems (vendors, invoices, logs, equipment, etc.), ensuring records are current and accurate.
• Quality control / auditing: Review entries and documents for accuracy and completeness, correct errors, and flag missing or inconsistent information.
• Document scanning & filing: Scan, upload, label, and index paperwork daily (timesheets, tickets, invoices, permits, etc.), and maintain clean, organized hard-copy files and job binders.
• Document tracking & follow-up: Track document status and proactively follow up with the field/project team to obtain missing paperwork and keep files audit-ready.
• Jobsite office support: Answer phones, greet visitors, route questions appropriately, assist with meeting materials (printing, sign-in sheets, document prep), and order/maintain office supplies to keep the office organized and professional.

Qualifications

• 1+ year experience in an administrative or data entry role (construction/jobsite experience is a plus)
• Strong attention to detail and comfort working with high volumes of paperwork
• Proficiency with Microsoft Office (especially Excel and Outlook) and basic PDF/scanning tools
• Ability to prioritize tasks, meet deadlines, and follow consistent processes
• Professional communication and dependable attendance

Hourly: $24-$28/hr
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