Field Administrative Assistant

System One, Inc.; Phoenix (AZ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Spending accounts

Life insurance

401(k) plan

Job summary

System One, Inc. is seeking a Bilingual Construction Field Administrator in Phoenix, AZ to support payroll, billing, and project coordination for an active construction operation.

The ideal candidate has 2+ years in construction administration, strong payroll/timekeeping experience, and fluent English/Spanish communication to interact with field crews, project managers, and office staff. This is a full-time, on-site role with immediate start.

Qualifications

• 2+ years of construction administrative experience.
• Payroll and timekeeping experience REQUIRED.
• Construction cost billing, job costing, or project invoicing experience REQUIRED.
• Bilingual English/Spanish REQUIRED.
• Strong Microsoft Office skills, especially Excel.
• Experience with construction accounting or project management software is a plus.

Responsibilities

• Process and review weekly field payroll and employee timecards
• Track labor hours, overtime, and job-cost allocations
• Assist with construction cost billing, invoicing, and job costing
• Review billing and payroll documentation for accuracy
• Enter and maintain project costs and expenses
• Coordinate paperwork between field personnel, project management, and accounting
• Maintain accurate project files and records
• Prepare spreadsheets and reports related to labor, costs, and billing
• Track purchase orders, invoices, and subcontractor documentation
• Assist with accounts payable and accounts receivable as needed
• Communicate with field employees regarding timekeeping, payroll, and administrative questions
• Provide general administrative support to field and project management teams

Skills

Bilingual English/Spanish

Excel

Organizational skills

Communication skills

Tools

Microsoft Excel

Construction accounting software

Job description

Bilingual Construction Field Administrator

Location: Phoenix West Valley, AZ

Pay: $20–$25/hour DOE

Job Type: Full-Time

Start Date: ASAP

About the Position

We are seeking an experienced Bilingual Construction Field Administrator to support the administrative, payroll, billing, and project coordination needs of an active construction operation in the Phoenix West Valley.

The ideal candidate will have construction industry experience and a strong background in payroll, cost billing, job costing, and timekeeping. Bilingual English/Spanish communication skills are required to effectively communicate with field employees, project managers, and office staff.

Responsibilities

• Process and review weekly field payroll and employee timecards
• Track labor hours, overtime, and job-cost allocations
• Assist with construction cost billing, invoicing, and job costing
• Review billing and payroll documentation for accuracy
• Enter and maintain project costs and expenses
• Coordinate paperwork between field personnel, project management, and accounting
• Maintain accurate project files and records
• Prepare spreadsheets and reports related to labor, costs, and billing
• Track purchase orders, invoices, and subcontractor documentation
• Assist with accounts payable and accounts receivable as needed
• Communicate with field employees regarding timekeeping, payroll, and administrative questions
• Provide general administrative support to field and project management teams

Qualifications

• 2+ years of construction administrative experience preferred
• Payroll and timekeeping experience REQUIRED
• Construction cost billing, job costing, or project invoicing experience REQUIRED
• Bilingual English/Spanish REQUIRED
• Construction industry knowledge and familiarity with construction terminology
• Strong Microsoft Office skills, especially Excel
• Experience with construction accounting or project management software is a plus
• Excellent organizational and communication skills
• Strong attention to detail and accuracy
• Ability to multitask and meet deadlines in a fast-paced environment
• Ability to work independently and as part of a team
• Must be available to start ASAP

Ideal Candidate

We are looking for someone who understands the day-to-day demands of a construction environment and can confidently handle payroll, labor tracking, cost billing, and project administration. The ability to communicate effectively in both English and Spanish with field personnel is essential.

Compensation & Benefits

• $20–$25/hour DOE
• Full-time position
• eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.