Administrative Assistant - Compliance

Equity LifeStyle Properties, Inc.; Venice (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) matching

Paid vacations and holidays

Job summary

Equity LifeStyle Properties, Inc. is seeking an Administrative Assistant to help maintain property operations and to attract and serve guests and residents. The role involves daily property checks, greeting guests, and supporting management with a professional team image.

The position requires 1+ year of office experience, strong communication and organizational skills, and proficiency with common office software. A flexible schedule, including weekends, is required.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Walk the property multiple times per day.
• Greet guests professionally and warmly.
• Maintain open communications with staff.
• Support management to present the company's quality and professionalism.
• Process accounts payable in the accounting system.
• Assist in procuring card reconciliations.
• Organize and maintain files and office supplies.
• Research and implement company-sponsored activities.
• Attend training programs and seminars as required.
• Handle phone inquiries to back up property staff.
• Run errands delivering communications to guests or residents.
• Perform other duties as assigned.

Skills

Office experience

Strong communication

Organizational skills

Attention to detail

Computer proficiency

Flexible schedule weekends

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Automated accounting systems

Job description

What You’ll Do

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your Job Will Include

• Walking property multiple times per day.
• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Experience & Skills You Need

• High school diploma, or the equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Benefits

In return for your excellent skills and abilities, we offer a comprehensive benefits package including medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time.

As an Equal Opportunity Employer, we welcome and thank all applicants.