Administrative Assistant - Clerical & Communications

State of Tennessee; Paris (TN); On-site; USD 32,000 - 40,000; Full time

Job summary

State of Tennessee is seeking an entry-level administrative support specialist in Paris, TN. The role provides clerical and secretarial assistance under supervision, ensuring smooth daily operations and accurate documentation.

You will handle correspondence, scheduling, data gathering, and customer inquiries while maintaining an organized office environment. Candidates should have a high school diploma or equivalent and be capable of performing a variety of administrative tasks with attention to

Qualifications

• Education equivalent to high school graduation or approved substitution with clerical experience.
• Experience in standard office or secretarial duties preferred.

Responsibilities

• Prepare written materials such as correspondence, summaries, reports and spreadsheets; review for grammar and clarity.
• Provide customer service by phone, email, and in person with clear guidance on policies.
• Gather and organize information from internal sources for meetings and presentations.
• Perform clerical tasks: drafting communications, filing, audits, calendars, inventory, and distributing information.
• Monitor office equipment and assist with maintenance as needed.

Skills

Active Learning and Listening

Reading Comprehension

Social Perceptiveness

Time Management

Writing

Education

High school diploma or equivalent

Tools

Computers

Copier/Scanner/Fax Machine

Office equipment

Telephone

Audio/Visual equipment

Job description

State of Tennessee is seeking an entry-level administrative support specialist in Paris, TN. The role provides clerical and secretarial assistance under supervision, ensuring smooth daily operations and accurate documentation.

You will handle correspondence, scheduling, data gathering, and customer inquiries while maintaining an organized office environment. Candidates should have a high school diploma or equivalent and be capable of performing a variety of administrative tasks with attention to