SECRETARY - 10062026-81481

State of Tennessee; Paris (TN); On-site; USD 32,000 - 40,000; Full time

Job summary

State of Tennessee is seeking an entry-level administrative support specialist in Paris, TN. The role provides clerical and secretarial assistance under supervision, ensuring smooth daily operations and accurate documentation.

You will handle correspondence, scheduling, data gathering, and customer inquiries while maintaining an organized office environment. Candidates should have a high school diploma or equivalent and be capable of performing a variety of administrative tasks with attention to

Qualifications

• Education equivalent to high school graduation or approved substitution with clerical experience.
• Experience in standard office or secretarial duties preferred.

Responsibilities

• Prepare written materials such as correspondence, summaries, reports and spreadsheets; review for grammar and clarity.
• Provide customer service by phone, email, and in person with clear guidance on policies.
• Gather and organize information from internal sources for meetings and presentations.
• Perform clerical tasks: drafting communications, filing, audits, calendars, inventory, and distributing information.
• Monitor office equipment and assist with maintenance as needed.

Skills

Active Learning and Listening

Reading Comprehension

Social Perceptiveness

Time Management

Writing

Education

High school diploma or equivalent

Tools

Computers

Copier/Scanner/Fax Machine

Office equipment

Telephone

Audio/Visual equipment

Job description

State of Tennessee Job Information

Opening Date/Time 10/06/2026 12:00AM Central Time

Job Information

State of Tennessee Job Information

Opening Date/Time 10/06/2026 12:00AM Central Time

Closing Date/Time 10/19/2026 11:59PM Central Time

Salary (Monthly) $2,896.00 - $3,614.00

Salary (Annually) $34,752.00 - $43,368.00

Job Type Full-Time

City, State Location Paris, TN

Department Correction

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, HENRY COUNTY

Qualifications

Education and Experience:

Education equivalent to graduation from a standard high school.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis.

Overview

This entry-level administrative support role offers a welcoming environment for individuals who enjoy organization, communication, and keeping an office running smoothly. Under general supervision, the employee provides essential clerical and secretarial support that helps daily operations flow efficiently. This role is ideal for candidates who enjoy variety in their work, take pride in accuracy, and are motivated to learn and grow within a professional administrative career path.

Responsibilities

• Prepare a wide range of written materials such as correspondence, memoranda, summaries, spreadsheets, reports, and other documents. Review content for grammar, accuracy, and clarity, offering improvements when appropriate.
• Provide helpful, friendly customer service by phone, email, and in person, offering clear guidance on agency policies, procedures, and general information.
• Gather and organize information from internal files, online resources, and databases to support meetings, interviews, presentations, and other administrative tasks.
• Perform core administrative functions such as drafting communications, filing documents, completing audits for accuracy, maintaining calendars, overseeing inventory levels, and distributing information to internal and external stakeholders.
• Monitor and check office equipment to ensure everything is functioning properly, and report or assist with needed maintenance.

Competencies (KSA's)

Competencies

• Manages Ambiguity
• Nimble Learning
• Communicates Effectively
• Interpersonal Savvy
• Decision Quality

Knowledges

• Customer and Personal Service
• Clerical
• English Language
• Mathematics

Skills

• Active Learning and Listening
• Reading Comprehension
• Social Perceptiveness
• Time Management
• Writing

Abilities

• Oral Comprehension & Expression
• Speech Clarity & Recognition
• Written Comprehension
• Memorization

Tools & Equipment

• Computers
• Copier/Scanner/Fax Machine
• Various Office Equipment (i.e. Postage Meter, Laminating Machine)
• Telephone
• Audio & Visual Equipment