Administrative Assistant - Center for Complex Medicine

University Physicians' Association, Inc. (UPA); Knoxville (TN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Full benefits package

PTO and Sick Leave

401(k) with company match

Job summary

UT Hospitalists (Center for Complex Medicine) is seeking a full-time Administrative Assistant to support the leadership team. The role requires organizing, proactive communication, and independent work with minimal supervision.

Responsibilities include calendar management, meeting coordination, data tracking, and cross-coverage for the office. The ideal candidate has strong MS Office skills and excellent interpersonal abilities.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Strong written and verbal communication with handling confidential information.
• Ability to work independently with minimal supervision.
• Proficiency with Microsoft Office and collaboration tools like Teams/SharePoint.

Responsibilities

• Coordinates calendars and meetings, including scheduling, room reservations, agendas, materials, minutes and follow-up.
• Track action items, deadlines, committee schedules, and other recurring department responsibilities for the administrative team.
• Coordinate department communications and reminders for physicians, APPs, administrative staff, and hospital partners.
• Maintain shared documents, Teams/SharePoint/OneDrive files, calendars, policies, contact lists, and other resources.
• Support routine data tracking and reporting and assist with preparation proofreading of presentations, reports, and meeting materials.
• Coordinate staff meetings, lunch & learns, leadership retreats, town halls, recognition activities and other department events.
• Support selected projects by organizing information, timelines, assignments, and follow-up; help improve and standardize recurring processes.
• Provide general administrative support and cross-coverage for the office as needed.

Skills

Administrative support

Emotional intelligence

Initiative

Professionalism

Interpersonal skills

Adaptability

Organizational skills

Microsoft Office

Tools

Outlook

PowerPoint

Excel

Word

Job description

UT Hospitalists (Center for Complex Medicine) is seeking a full-time Administrative Assistant to support the leadership team. The role requires organizing, proactive communication, and independent work with minimal supervision.

Responsibilities include calendar management, meeting coordination, data tracking, and cross-coverage for the office. The ideal candidate has strong MS Office skills and excellent interpersonal abilities.