Administrative Assistant- Center for Complex Medicine

University Physicians' Association, Inc. (UPA); Knoxville (TN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Full benefits package

PTO and Sick Leave

401(k) with company match

Job summary

UT Hospitalists (Center for Complex Medicine) is seeking a full-time Administrative Assistant to support the leadership team. The role requires organizing, proactive communication, and independent work with minimal supervision.

Responsibilities include calendar management, meeting coordination, data tracking, and cross-coverage for the office. The ideal candidate has strong MS Office skills and excellent interpersonal abilities.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Strong written and verbal communication with handling confidential information.
• Ability to work independently with minimal supervision.
• Proficiency with Microsoft Office and collaboration tools like Teams/SharePoint.

Responsibilities

• Coordinates calendars and meetings, including scheduling, room reservations, agendas, materials, minutes and follow-up.
• Track action items, deadlines, committee schedules, and other recurring department responsibilities for the administrative team.
• Coordinate department communications and reminders for physicians, APPs, administrative staff, and hospital partners.
• Maintain shared documents, Teams/SharePoint/OneDrive files, calendars, policies, contact lists, and other resources.
• Support routine data tracking and reporting and assist with preparation proofreading of presentations, reports, and meeting materials.
• Coordinate staff meetings, lunch & learns, leadership retreats, town halls, recognition activities and other department events.
• Support selected projects by organizing information, timelines, assignments, and follow-up; help improve and standardize recurring processes.
• Provide general administrative support and cross-coverage for the office as needed.

Skills

Administrative support

Emotional intelligence

Initiative

Professionalism

Interpersonal skills

Adaptability

Organizational skills

Microsoft Office

Tools

Outlook

PowerPoint

Excel

Word

Job description

UT Hospitalists (Center for Complex Medicine) is seeking enthusiastic and qualified applicants for a full-time Administrative Assistant to join our team. UT Hospitalists and the Center for Complex Medicine are seeking an organized, dependable, and proactive Administrative Assistant to support the leadership team. This position coordinates meetings and communication, maintains key administrative processes and department resources and assists with selected projects and reporting. The ideal candidate must be able to work independently with little supervision, be well organized, flexible, proactive, resourceful, self-motivated, and efficient. They must have expert written and verbal communication skills and strong decision-making ability.

Responsibilities Include But Are Not Limited To

• Coordinates calendars and meetings, including scheduling, room reservations, agendas, materials, minutes and follow-up
• Track action items, deadlines, committee schedules, and other recurring department responsibilities for the administrative team
• Coordinate department communications and reminders for physicians, APPs, administrative staff, and hospital partners
• Maintain shared documents, Teams/SharePoint/OneDrive files, calendars, policies, contact lists, and other resources
• Support routine data tracking and reporting and assist with preparation proofreading of presentations, reports, and meeting materials
• Coordinate staff meetings, lunch & learns, leadership retreats, town halls, recognition activities and other department events
• Support selected projects by organizing information, timelines, assignments, and follow-up; help improve and standardize recurring processes
• Provide general administrative support and cross-coverage for the office as needed

Why You’ll Love Working with Us

• Monday-Friday schedule - enjoy evenings and weekends free
• Full benefits package, including PTO, Sick Leave, Medical, Dental, Vision, STD, LTD, Life Insurance, and a 401(k) with company match and immediate vesting
• A positive, team-focused environment where your skills and contributions truly matter
• Work alongside providers who value teamwork, communication, and quality patient care

Required Qualifications

• Experience providing administrative support in a fast-paced environment
• High emotional intelligence and a pleasant demeanor with exceptional interpersonal skills
• Accepts and adjusts quickly to constructive feedback
• Able to take initiative while working with minimal oversight
• High level of professionalism with the ability to maintain sensitive and confidential information
• Comfortable coping with constant interruption
• Physically able to manage interruptions several times throughout the day
• Organized, detail-oriented, and able to manage multiple complex tasks
• Proficiency in Microsoft Office applications (Outlook, Power Point, Excel and Word)