Administrative Assistant - C Suite(Hospital)

Hanker Systems, Inc.; West Hollywood (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Hanker Systems, Inc. is seeking an experienced executive assistant to support our C-suite, delivering high-level administrative support in a fast-paced environment.

This role requires discretion, independence, and strong communication; you will manage calendars, prepare materials, coordinate with staff, and conduct daily rounds visiting departments and physicians. Excellent organization and relationship-building skills are essential to success.

Qualifications

• Minimum 4–5 years of executive assistant or high-level admin experience, preferably supporting C-suite executives.
• Demonstrated discretion handling confidential matters with absolute integrity.
• Ability to work autonomously, anticipate needs, and proactively solve problems.
• Strong verbal and written communication at all levels.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organization and meticulous record-keeping.
• Professional interpersonal skills and relationship-building.

Responsibilities

• Daily rounding/walking throughout campus to visit departments and meet with faculty and physicians.

Skills

Executive support

Discretion

Independence

Communication

Organization

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Qualifications & Skills

• Experience: Minimum of 4-5 years of executive assistant or high-level administrative experience, preferably supporting C-suite executives.
• Discretion & Trustworthiness: Demonstrated ability to handle confidential and sensitive matters with absolute integrity.
• Independence & Initiative: Ability to work autonomously, anticipate needs, and proactively solve problems.
• Communication: Strong verbal and written communication skills, with the ability to interact professionally at all levels.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant business software.
• Organization & Attention to Detail: Exceptional ability to multitask, prioritize tasks, and maintain meticulous records.
• Interpersonal Skills: Professional demeanor with excellent relationship-building abilities.

Please note, position will require daily rounding/walking throughout campus to visit departments and meet with faculty and physicians.