Administrative Assistant | CCL

Yempo; United States; Remote; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

HMO enrollment

Vacation days 20 per year

Sick days 7 per year

Performance bonuses

Job summary

Yempo is seeking a mid-shift Administrative Assistant with the option to work from home or at the office. You will provide administrative and operational support to Project Managers, manage project files, and help maintain project management systems.

The role requires 3–4 years of experience, proficiency in MS Office, and strong communication in English. Ideal candidates are dependable, detail-oriented, and capable of coordinating meetings, with awareness of ISMS policies and a proactive,

Qualifications

• 3-4 years of Administrative Assistant experience.
• Proficient in MS Office (Word, Excel, Outlook).
• Accurate, dependable, and timely execution of tasks.
• Strong communication skills and English fluency.
• Strong project and analytical skills.

Responsibilities

• Provide administrative and operational support to Project Managers.
• Manage project files including pre-start Health & Safety documentation, drawings, schedules, programs, and records.
• Maintain and update project management systems (Fieldwire, SimPro, AnyDo).
• Support purchasing and financial administration by obtaining quotes, checking prices, processing purchase orders, assisting with invoice approvals, and preparing and submitting valuations.
• Prepare O&M and record drawings and maintain accurate project documentation.
• Coordinate Project Manager meetings and calendars, and document site visit notes, actions, and follow-ups from voice notes or messages.
• Comply with ISMS information security policies, procedures, standards, and guidelines.

Skills

Communication skills

Attention to detail

Time management

English proficiency

Project coordination

Tools

MS Office

Job description

We have an exciting mid-shift opportunity available for an Administrative Assistant. Work from home or the office - you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers

Our Client

In this role, you will be assigned to our England-based client. Their single focus is to provide aesthetically discreet, energy-efficient air conditioning solutions to the owners of the UK's finest homes.

Your Responsibilities

• Provide administrative and operational support to Project Managers, allowing them to focus on site activities.
• Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records, ensuring files are organized and easy to navigate.
• Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo.
• Support purchasing and financial administration by obtaining quotes, checking prices, processing purchase orders, assisting with invoice approvals, and preparing and submitting valuations.
• Prepare O&M and record drawings and maintain accurate project documentation.
• Coordinate Project Manager meetings and calendars, and document site visit notes, actions, and follow-ups from voice notes or messages.
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Background

• 3-4 years of experience as an Administrative Assistant or the equivalent
• Proficient in MS Office, including Word, Excel, and Outlook
• Accurate work and clear communication.
• Dependable, reliable, and timely execution of tasks.
• Strong attention to detail
• Excellent communication skills, proficiency in the English language
• Strong project and analytical skills

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.