Administrative Assistant

Ultimate Staffing Services; Allen (TX); On-site; USD 32,000 - 34,000; Full time

Job summary

Ultimate Staffing Services is seeking an Administrative Assistant to support the Office Manager and ensure smooth daily office operations in Allen, Texas. The role requires handling reports, filing, and professional communication with internal and external customers.

This is a contract-to-hire position with potential for permanent conversion after several months. The ideal candidate will have strong MS Office skills (advanced Excel), experience with Word and Adobe Acrobat, and excellent

Qualifications

• Previous administrative support experience.
• Strong MS Office skills, with advanced Excel proficiency.
• Experience using Word and Adobe Acrobat.
• Excellent organizational skills and attention to detail.
• Ability to review, proofread, and process reports accurately.
• Strong time management and multitasking abilities.

Responsibilities

• Provide direct administrative support to the Office Manager and office leadership.
• Prepare, edit, format, and distribute reports, correspondence, and business documents.
• Review reports and documentation for accuracy, completeness, and quality.
• Maintain organized digital and physical filing systems.
• Answer and direct incoming phone calls with professionalism and excellent customer service.
• Coordinate calendars, meetings, and schedules as needed.
• Assist with project documentation, vendor paperwork, and general office administration.
• Support office operations, including supplies management and administrative processes.
• Perform additional administrative duties to ensure efficient daily operations.

Skills

Administrative support

Organizational skills

Attention to detail

Time management

Multitasking

Tools

Excel

Microsoft Word

Adobe Acrobat

Job description

Salary: USD23 - USD25 per hour

Administrative Assistant

About the Role

We are seeking a professional, organized, and detail-oriented Administrative Assistant to support the Office Manager and help ensure the smooth day-to-day operation of a busy office. This individual will serve as a key member of a small team, providing administrative support, maintaining accurate documentation, and delivering exceptional internal and external customer service.

This is an excellent opportunity for someone seeking long-term career growth with an organization that promotes from within and values employee development.

Key Responsibilities

• Provide direct administrative support to the Office Manager and office leadership.
• Prepare, edit, format, and distribute reports, correspondence, and business documents.
• Review reports and documentation for accuracy, completeness, and quality.
• Maintain organized digital and physical filing systems.
• Answer and direct incoming phone calls with professionalism and excellent customer service.
• Coordinate calendars, meetings, and schedules as needed.
• Assist with project documentation, vendor paperwork, and general office administration.
• Support office operations, including supplies management and administrative processes.
• Perform additional administrative duties to ensure efficient daily operations.

Qualifications

Required Skills

• Previous administrative support experience.
• Strong Microsoft Office skills, with advanced Excel proficiency required.
• Experience using Microsoft Word and Adobe Acrobat.
• Excellent organizational skills and attention to detail.
• Ability to review, proofread, and process reports accurately.
• Strong time management and multitasking abilities.

Preferred Experience

• Experience within construction, engineering, consulting, or another fast-paced professional environment.

Why Consider This Opportunity?

• Contract-to-hire position with anticipated permanent conversion after approximately four months.
• Strong culture of internal promotion and career advancement.
• Modern, professional office environment.
• Opportunity to join a stable and growing organization with long-term career potential.
• Work closely with leadership and gain exposure to multiple areas of the business.

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.