Remote Administrative Assistant — Project Ops & Documentation

Yempo; United States; Remote; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

HMO enrollment

Vacation days 20 per year

Sick days 7 per year

Performance bonuses

Job summary

Yempo is seeking a mid-shift Administrative Assistant with the option to work from home or at the office. You will provide administrative and operational support to Project Managers, manage project files, and help maintain project management systems.

The role requires 3–4 years of experience, proficiency in MS Office, and strong communication in English. Ideal candidates are dependable, detail-oriented, and capable of coordinating meetings, with awareness of ISMS policies and a proactive,

Qualifications

• 3-4 years of Administrative Assistant experience.
• Proficient in MS Office (Word, Excel, Outlook).
• Accurate, dependable, and timely execution of tasks.
• Strong communication skills and English fluency.
• Strong project and analytical skills.

Responsibilities

• Provide administrative and operational support to Project Managers.
• Manage project files including pre-start Health & Safety documentation, drawings, schedules, programs, and records.
• Maintain and update project management systems (Fieldwire, SimPro, AnyDo).
• Support purchasing and financial administration by obtaining quotes, checking prices, processing purchase orders, assisting with invoice approvals, and preparing and submitting valuations.
• Prepare O&M and record drawings and maintain accurate project documentation.
• Coordinate Project Manager meetings and calendars, and document site visit notes, actions, and follow-ups from voice notes or messages.
• Comply with ISMS information security policies, procedures, standards, and guidelines.

Skills

Communication skills

Attention to detail

Time management

English proficiency

Project coordination

Tools

MS Office

Job description

Yempo is seeking a mid-shift Administrative Assistant with the option to work from home or at the office. You will provide administrative and operational support to Project Managers, manage project files, and help maintain project management systems.

The role requires 3–4 years of experience, proficiency in MS Office, and strong communication in English. Ideal candidates are dependable, detail-oriented, and capable of coordinating meetings, with awareness of ISMS policies and a proactive,