Administrative Assistant:Campus

Sealy ISD; Sealy (TX); Vor Ort; USD 32.000 - 42.000; Vollzeit

Zusammenfassung

Sealy ISD seeks an Administrative Assistant to provide front-office support at Sealy Elementary School. You will greet visitors, answer phones, and route communications to staff while handling clerical tasks that keep the campus office running smoothly.

Under supervision, you will assist with check-ins, distributing materials, filing reports, and maintaining confidential information in a busy school environment. Strong organization and communication skills are essential.

Qualifikationen

• Two years of clerical experience in an office setting.
• Proficient keyboarding and file maintenance.
• Ability to operate a multi-line phone system and maintain records.

Aufgaben

• Receive and direct calls, take messages, and route to staff.
• Greet visitors, maintain visitor log, issue passes.
• Assist with student check-in/out and related tasks.
• Prepare IDs, bus passes, parking stickers, and other materials.
• Handle mail and deliveries; support appointment scheduling.
• Maintain confidential records and safety procedures.

Kenntnisse

Keyboarding

File maintenance

Organization

Interpersonal skills

Follow instructions

Spreadsheet skills

Database skills

Word processing

Record keeping

Phone system

Ausbildung

High school diploma or GED

Tools

Microsoft Office

Jobbeschreibung

Job Title: Administrative Assistant

Exemption Status/Test: Nonexempt

Reports to: Principal

Dept./School: As assigned

Location: Sealy Elementary School

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office.Ensure efficient operation of school administrative office and provide clerical services for school's staff.

Qualifications

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding skillsand file maintenance skills
• Effective organization, communication, and interpersonal skills
• Ability to understand and follow detailed written and verbal instructions
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Ability to operate multi-line phone system

Experience

• Two years clerical experience in office setting

Salary Information:

• Paygrade: H3
• Days: 210

Major Responsibilities and Duties

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used:

Multi-line phone system;standard office equipment including personal computer and peripherals

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting:

Occasional light lifting and carrying (less than 15 pounds)

Environment:

May work prolonged or irregular hours

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Sealy ISD does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups.