Administrative Assistant, Camera Culture

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A prestigious educational institution in Cambridge seeks an Administrative Assistant for the Camera Culture research group. The role entails providing complex support to the Professor, monitoring financial activities, coordinating schedules, and managing logistics for various events. Ideal candidates should have experience in academic environments and strong organizational skills. This position is critical for ensuring smooth operations within the research team.

Qualifications

• Experience in administrative support for academic or research settings.
• Strong organizational and multitasking skills are essential.
• Proficient in using scheduling software and online conferencing tools.

Responsibilities

• Provide complex administrative support to Professor Raskar.
• Monitor financial activities and collaborate with the fiscal officer.
• Coordinate logistics for meetings, workshops, and conferences.
• Arrange logistics for meetings, workshops, and conferences (2–3 large events up to 200 attendees).
• Coordinate catering, space setup/cleanup, supplier coordination, and registration/tracking.

Job description

ADMINISTRATIVE ASSISTANT, CAMERA CULTURE, Media Lab to provide varied and complex administrative support to Professor Raskar and to the Camera Culture research group. Responsible for monitoring all financial activities for the research group including working with the fiscal officer to review established budgets (income and spending) regularly and report to professor as needed; schedule and coordinate PI and group calendars, research demos, and research meetings with internal/external partners; monitor important deadlines as needed; coordinate with academic program on room reservations and course catalog listing; update class information on Canvas and other sources, such as uploading documents for fall and spring course as directed by professor; coordinate logistics for meetings, workshops, and conferences (2-3 larger events with up to 200 people), such as securing space, handling work orders and event registrations, coordinating online conferencing, arranging catering, setup and cleanup, working with suppliers, and tracking registration; scheduling and supporting other event activities as assigned.

Full job description available at media.mit.edu