Operations & Events Coordinator - Administrative Assistant II

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

MIT Sports Lab in Cambridge is seeking an Administrative Assistant 2 to provide comprehensive administrative, operational, and financial support for the MIT Sports Lab and two professors, working independently with minimal supervision to ensure effective management of academic, research, and programmatic activities.

You will coordinate complex calendars, meetings, and travel arrangements; manage communications with faculty, students, visitors, industry partners, and external stakeholders; and

Responsibilities

• Coordinate complex calendars, meetings, and travel arrangements.
• Manage communications with faculty, students, visitors, industry partners, and external stakeholders.
• Plan and execute major events, courses, and programs including conferences, workshops, and special events.
• Support hands-on educational programs and faculty initiatives by coordinating course-related activities.
• Manage a broad range of financial and organizational functions, including purchasing, invoice processing, travel reimbursements, budget tracking, account reconciliation support, and reporting.

Job description

MIT Sports Lab in Cambridge is seeking an Administrative Assistant 2 to provide comprehensive administrative, operational, and financial support for the MIT Sports Lab and two professors, working independently with minimal supervision to ensure effective management of academic, research, and programmatic activities.

You will coordinate complex calendars, meetings, and travel arrangements; manage communications with faculty, students, visitors, industry partners, and external stakeholders; and