Administrative Assistant 2, MIT Sports Lab

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

MIT Sports Lab in Cambridge is seeking an Administrative Assistant 2 to provide comprehensive administrative, operational, and financial support for the MIT Sports Lab and two professors, working independently with minimal supervision to ensure effective management of academic, research, and programmatic activities.

You will coordinate complex calendars, meetings, and travel arrangements; manage communications with faculty, students, visitors, industry partners, and external stakeholders; and

Responsibilities

• Coordinate complex calendars, meetings, and travel arrangements.
• Manage communications with faculty, students, visitors, industry partners, and external stakeholders.
• Plan and execute major events, courses, and programs including conferences, workshops, and special events.
• Support hands-on educational programs and faculty initiatives by coordinating course-related activities.
• Manage a broad range of financial and organizational functions, including purchasing, invoice processing, travel reimbursements, budget tracking, account reconciliation support, and reporting.

Job description

ADMINISTRATIVE ASSISTANT 2, MIT SPORTS LAB, Mechanical Engineering, to provide comprehensive administrative, operational, and financial support for the MIT Sports Lab and two professors, working independently with minimal supervision to ensure the effective management of academic, research, and programmatic activities. Will coordinate complex calendars, meetings, and domestic and international travel arrangements; manage communications with faculty, students, visitors, industry partners, and external stakeholders; and serve as a key resource for addressing administrative inquiries and supporting day-to-day operations; lead the planning and execution of major events, courses, and programs, including conferences, workshops, class activities, and special events, by overseeing logistics, budgeting, registration processes, vendor coordination, guest engagement, space reservations, catering, audiovisual requirements, and event communications; support hands-on educational programs and faculty initiatives by coordinating course-related activities, preparing materials, assisting with special projects, and helping ensure successful program delivery; and manage a broad range of financial and organizational functions, including purchasing, invoice processing, travel reimbursements, budget tracking, account reconciliation support, recordkeeping, database maintenance, and the preparation of reports, presentations, and correspondence.

The full job description can be found here: https://www.dropbox.com/scl/fi/5kxpag30fo12c4vaz1gwx/Full-Job-Description.pdf?rlkey=2qbboq8usgwne2q2y2ci9o7vy&st=xdxxtlgf&dl=0