Program/Project Administrator, SRS

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

The Massachusetts Institute of Technology is seeking a Research and Program Administrator for the MHACH program. This role involves full administrative oversight for the Designing Sustainability grant and collaboration with the MIT–LUMA Lab.

The successful candidate will ensure compliance and execution of all necessary operations, managing multiple budgetary aspects and liaising with various partners. A commitment to detail and project coordination is key for this position.

Qualifications

• Experience managing end-to-end grant administration.
• Proven ability to ensure compliance and efficiency.
• Strong project coordination and communication skills.

Responsibilities

• Coordinate operations for the Designing Sustainability grant.
• Oversee 10+ MIT–HPI projects and ensure compliance.
• Manage documentation, workflows, timelines, and reporting systems.

Skills

Grant administration

Compliance management

Budget tracking

Project coordination

Liaising with partners

Job description

MHACH RESEARCH AND PROGRAM ADMINISTRATOR, Morningside Academy for Design, leads administration and operations, overseeing coordination, budgets, and the concluding Designing Sustainability grant (70% effort). The role is administrative, ensuring compliance and execution. For the MIT–LUMA Lab (30% effort), the administrator coordinates operations across five pillars, Research, Innovation, Curatorial, Pedagogic, and Community Empowerment, working with faculty, PIs, students, MIT offices, and external partners to ensure alignment, compliance, and impact. Under MHACH Research Management (70%), will manage end-to-end grant administration, ensuring compliance and efficiency. Responsibilities include calls, review processes with HPI, portfolio oversight, and HPF reporting; update and circulate RFP; manage applications; ensure compliance; coordinate Joint Selection Committee reviews; notify PIs; develop plans; coordinate with RAS, OSATT, and others; submit to Kuali Coeus; oversee 10+ MIT–HPI projects; coordinate reporting; collect data; monitor funding use; track budgets; ensure compliance; manage rebudgeting, supplements, and no-cost extensions; plan workshops and meetings; develop agendas; identify speakers; and administer staffing, workshops, and travel budgets. Under MIT–LUMA Lab (30%), will provide cross-cutting coordination across all pillars; coordinate workflows, timelines, documentation, and reporting systems; manage reporting, compliance, and project database; liaison among PIs, pillar leads, collaborators, and MIT offices; administer seed calls; plan convenings; support exhibitions (e.g., MET Commons); and maintain documentation, track budgets, streamline workflows, produce reports, and liaise with partners.

The full job description is available, here: https://design.mit.edu/news.