Administrative Assistant

Beacon Hill; Cambridge (MA); On-site; USD 34,000 - 36,000; Part time

Job summary

Beacon Hill in Cambridge, MA is seeking an Administrative Assistant to support a creative and collaborative human-computer interaction team. The role is part-time and onsite, with approximately six months duration and potential extension.

Availability is required Monday–Friday from 12–4 PM or 1–5 PM. Key duties include coordinating schedules, meetings, travel logistics, student onboarding, course administration, and group communications.

Qualifications

• Minimum 3+ years of administrative or office experience.
• Strong organizational and communication skills with attention to detail.
• Ability to multitask in a fast-paced, creative environment.

Responsibilities

• Coordinate schedules, meetings, events, and travel logistics for faculty and researchers.
• Support student onboarding, course administration, and group communications.
• Handle correspondence, draft letters, and maintain documentation for grants and timelines.
• Manage purchasing, reimbursements, and financial records in compliance with institutional policies.
• Maintain databases, update collaboration tools, and assist with digital communication platforms.

Skills

Administrative support

Scheduling

Communication

Proofreading

Multitasking

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Google Workspace

Microsoft Office

Job description

Administrative Assistant (A1414637AG) Cambridge, Massachusetts

Salary: USD25 - USD26 per hour

A cutting-edge research lab at an academic institution is seeking an Administrative Assistant to support a creative and collaborative team focused on human-computer interaction and design. This part-time, onsite role offers $26/hour, runs approximately 6 months with potential for extension, and requires Monday–Friday availability from 12–4 PM or 1–5 PM.

Key Responsibilities:

• Coordinate schedules, meetings, events, and travel logistics for faculty and researchers
• Support student onboarding, course administration, and group communications
• Handle correspondence, draft letters, and maintain documentation for grants and timelines
• Manage purchasing, reimbursements, and financial records in compliance with institutional policies
• Maintain databases, update collaboration tools, and assist with digital communication platforms

Candidate Qualifications:

• Minimum of 3+ years of administrative or office experience; high school diploma required
• Strong organizational, communication, and proofreading skills with attention to detail
• Ability to multitask and work efficiently in a fast-paced, creative environment
• Comfortable using software tools like Google Workspace, Microsoft Office, and collaboration platforms
• Preferred: bachelor’s degree, interest in design/arts, experience with MIT systems or Japanese culture

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.