Hybrid Career Center Administrative Coordinator

UC San Diego; San Diego (CA); Hybrid; USD 64,000 - 92,000; Full time

Job summary

UC San Diego’s Career Center seeks an Administrative Coordinator to support day-to-day operations, manage the Director’s calendar, coordinate meetings and travel, track budgets, and ensure financial guidelines compliance.

This role oversees front desk operations, trains student staff, maintains records, supports strategic projects, and ensures technology and office resources are effectively managed to meet departmental needs.

Qualifications

• Experience managing calendars, meetings, events, records, supplies and day-to-day office activities.
• Familiarity with university administrative, fiscal, purchasing, travel, reimbursement, timekeeping and student employment policies.
• Strong customer service principles in a higher education setting serving students, alumni, employers, and campus partners.
• Demonstrated ability to handle confidential information with tact and discretion.

Responsibilities

• Manage the Director's calendar, coordinate meetings and travel arrangements.
• Oversee front desk operations and supervise/trains student staff.
• Track budgets and ensure compliance with financial guidelines.
• Maintain accurate records and support strategic projects.
• Ensure technology and office resources are effectively managed for departmental needs.

Skills

Calendar management

Budget tracking

Customer service

Staff training

Communication

Problem solving

Record keeping

Discretion

Meeting coordination

Time management

Tools

Microsoft Office 365

SharePoint

University information systems

Job description

UC San Diego’s Career Center seeks an Administrative Coordinator to support day-to-day operations, manage the Director’s calendar, coordinate meetings and travel, track budgets, and ensure financial guidelines compliance.

This role oversees front desk operations, trains student staff, maintains records, supports strategic projects, and ensures technology and office resources are effectively managed to meet departmental needs.