Senior Executive Assistant & Trusted Strategic Partner

Mahler Private Staffing; Milwaukee (WI); On-site; USD 54,000 - 90,000; Full time

Benefits offered by this job

Discretionary year-end bonus

Comprehensive benefits

Job summary

Mahler Private Staffing in Milwaukee seeks a polished Executive / Personal Assistant to support a senior executive with sophisticated business and personal tasks in a fast-paced environment.

The ideal candidate will manage calendars, coordinate travel, prepare complex documents, and handle confidential information while delivering proactive, discreet assistance and contributing to team success.

Qualifications

• Prior experience supporting a senior executive in a sophisticated, fast-paced business environment.
• Advanced proficiency with Word, PowerPoint and Excel.
• Excellent writing, editing and document preparation skills.
• Strong financial literacy and comfort working with detailed business information.

Responsibilities

• Manage a complex business and personal calendar and changing priorities.
• Coordinate travel, appointments, meetings and personal commitments.
• Prepare, edit and format complex reports, proposals, correspondence and business documents.
• Create sophisticated PowerPoint presentations and Excel spreadsheets.
• Assist with budgets, financial reports, forecasts and project-related materials.
• Conduct detailed research and complete special projects independently.
• Anticipate needs and prepare information and solutions in advance.
• Assist with philanthropic activities and personal projects.
• Handle confidential personal matters, including bills and financial information.
• Serve as a gatekeeper and communicate professionally with executives, business partners and other contacts.
• Partner closely with the existing Executive Assistant to provide seamless coverage and support.

Skills

Executive support experience

Proactive problem solving

Discretion and confidentiality

Strong written and verbalCommunication

Tools

Microsoft Word

PowerPoint

Excel

Job description

Mahler Private Staffing in Milwaukee seeks a polished Executive / Personal Assistant to support a senior executive with sophisticated business and personal tasks in a fast-paced environment.

The ideal candidate will manage calendars, coordinate travel, prepare complex documents, and handle confidential information while delivering proactive, discreet assistance and contributing to team success.