Administrative Assistant — Calendar, Travel & Reports

Bechtel Plant Machinery Inc.; Monroeville (Allegheny County); On-site; USD 41,000 - 52,000; Full time

Job summary

Bechtel Plant Machinery, Inc. (BPMI) in Monroeville, PA is seeking an Administrative Assistant to support a group of managers and professionals with routine, clerical tasks and data handling.

The role requires an associate degree, 4+ years of related experience, ability to obtain a DOE security clearance, and proficient use of Windows and Microsoft Office; strong organization and communications are essential.

Qualifications

• Associate's degree in business or related field required.
• Four or more years of completed education and/or relevant experience may satisfy education/experience requirements.
• Requires a security clearance; however, all qualified candidates will be considered regardless of current clearance status.
• Ability to obtain and maintain a Department of Energy security clearance is required.
• U.S. citizenship is a requirement for security clearance applicants.

Responsibilities

• Draft, proofread, format, and issue correspondence and reports.
• Maintain databases; input and retrieve documents in electronic filing systems.
• Assist managers with calendars; arrange meetings and travel; manage expenses.
• Monitor and report work status using internal software.
• Manage mail, packages, and deliveries; maintain office supplies.
• Process visitor and site access requests; schedule meetings and reserve rooms.
• Prepare agendas, presentations, and arrange equipment and refreshments.
• Perform special projects and other duties as assigned.

Skills

Windows OS

Microsoft Office

Written communication

Team orientation

Follow instructions

Planning & organization

Interpersonal skills

Customer service

Education

Associate's degree in business

Tools

Windows

Microsoft Office Suite

Job description

Bechtel Plant Machinery, Inc. (BPMI) in Monroeville, PA is seeking an Administrative Assistant to support a group of managers and professionals with routine, clerical tasks and data handling.

The role requires an associate degree, 4+ years of related experience, ability to obtain a DOE security clearance, and proficient use of Windows and Microsoft Office; strong organization and communications are essential.